At the Allegheny County Airport Authority, it is our vision to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader. We look for talented people who are uniquely qualified to serve our mission of becoming a global aviation leader, driving innovation, regional growth and prosperity.
At the ACAA we all have a role in the ambitious transformation of becoming a smarter airport that will enhance the passenger experience and deliver on our mission of being a global aviation leader. Here is how the Administrative Coordinator – Business Development role will help:
• Act as the first point of contact for Air Service and Business Development Departments; • Coordinate and arrange meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings; • Answer department head telephone calls and arranges conference calls; • Organize and update business contacts for Department heads; • Coordinate department heads schedules and makes appointments; • Read and distributes incoming mail; process outbound mail for departments. • Compose letters, forms and spreadsheets; • Organize and maintain files, correspondence and other records; • Convert electronic documents to Document Management System accepted format (PDF), maintaining the electronic document library through collecting, scanning, storing, and retrieving documents and drawings; • Prepare and enter work orders and purchases through the JDEdwards system; • Greet scheduled visitors and direct to appropriate area or person; • Arrange and coordinate department travel, travel schedules and reservations; • Prepare invoice coversheets for the department; • Occasionally distributes company mail and processes company outgoing mail; • Makes copies of correspondence or other printed materials; • Prepare outgoing mail and correspondence, including e-mail and faxes and express overnight mail; • Order and maintain supplies, and arranges for equipment maintenance; • Performs other related tasks as assigned or required.
Our culture is innovative and customer centric. We are a learning and performance culture where how we accomplish our priorities is equally important as what we accomplish. The successful candidate in this role will exhibit the following key competencies:
• Communication – Able to clearly articulate short-term vision, department goals and objectives; Collaborate effectively with peers; Able to communicate policy and strategy to team members. • Strategic Thinking – Able to determine short-term outcomes and give guidance on how to meet goals; Able to direct and deliver plans to achieve efficient, on-time results. • Team Builder – Able to direct and implement project objectives through “one team” approach; Focused on developing team; direct work of team through leadership and accountability; Makes informed decisions. • Customer Centricity – Leads team to identify and improve customer experience; Directs and implements improvements that positively impacts most stakeholders. The minimum requirements needed to qualify for this role are: • Associates’ degree from an accredited college or university in business administration, administrative services or a related field; • Two year administrative experience; • Possess or obtain prior to employment a valid Pennsylvania Class C driver’s license. Note: license must be maintained throughout employment
All interested candidates should apply through the company website at www.flypittsburgh.com/careers.