Lick-Wilmerding High School seeks qualified candidates for a part time position as an Administrative Assistant in the College Counseling Department. The Administrative Assistant will work 20 hours per week during the academic year (mid-August to mid-June).
Serve as the first point of contact for college representatives, students, and families.
Respond to requests for school visits from college representatives and maintain schedule of fall college visits (virtual and in-person)
Manage the College Host program, including gathering information from the senior student hosts, assigning hosts to colleges, and overseeing the process.
Coordinate the prompt mailing and submission (via postal mail and Naviance/eDocs or Scoir) of all secondary school reports, transcripts, school profiles, and recommendations for college applications, the National Merit/Achievement Scholarship competition, and other scholarship and summer program applications.
Prepare and send senior 7th semester transcripts (January) and final transcripts (June) via postal mail and Naviance/eDocs or Scoir.
Submit junior grade point averages and permission from parents/guardians for the appropriate students to the University of California’s Eligibility in the Local Context (ELC) program.
Submit senior grade point averages to the California Student Aid Commission for Cal Grant purposes.
Assist National Merit/Achievement Semi-Finalists with the completion of their applications; submit completed applications.
Annually update information for the LWHS profile.
Prepare department emails, postal mailings, and printed materials for college counseling presentations and senior workshops.
Order and prepare necessary materials for department events.
Create and manage various documents and data in Google Sheets and Google Docs.
Work with the Parents’ Association Hospitality Committee to provide refreshments/lunch during various events/workshops.
Maintain college counseling budget books and submit receipt/reimbursement documentation to the business office.
Gather and publicize scholarship and summer enrichment opportunities for students.
Send college counseling reminders to students and parents/guardians through Naviance or Scoir.
Prepare various Google Form surveys to gather data and feedback on various aspects of the college process.
Participate in school-wide activities (i.e. attending Sam Mihara Day of Justice, advising clubs, chaperoning school trips, etc.) per approval of supervisors.
Attend professional development conferences, workshops, webinars.
Collect, sort, and file department mail.
Maintain college counseling reference library.
Other duties, as assigned.
The ideal candidate will have:
Bachelor’s Degree required
Proficiency in Word, Excel, and PowerPoint
Excellent attention to detail and organization skills
Demonstrated ability to work well with adolescents
Previous work in academic institutions; experience with Naviance a plus
Proven ability to maintain confidentiality regarding sensitive material
Interest in learning about colleges and college admissions/counseling process
HOW TO APPLY
Please apply through this site - https://www.lwhs.org/about/employment -and submit a cover letter, resume, and three references all in Word or PDF format. The application process begins immediately and is open until filled. No calls or emails, please.
About Lick-Wilmerding High School
Mission Statement: A private school with public purpose, Lick-Wilmerding High School develops the head, heart, and hands of highly motivated students from all walks of life, inspiring them to become lifelong learners who contribute to the world with confidence and compassion.