The School of Industrial and Labor Relations at Cornell University has an immediate opening for an Administrative Assistant position in the Department of International and Comparative Labor (ICL). The ICL department offers a broad range of courses on such topics as globalization, development economics, union revitalization, international labor rights, comparative industrial relations, international migration, cross-cultural organizational behavior, comparative social policy and social movements, and strategic human resource management, as well as courses on specific countries and world regions.
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
This position provides a wide variety of complex administrative support to the chair of the Department of International and Comparative Labor and general administrative support for teaching and research faculty members, visiting faculty and graduate students. Also provides administrative and program support to the Academic Director of the ILR Worker Institute and support to the Ithaca-based activities of the Worker Institute. The Worker Institute at Cornell engages in research and education on contemporary labor issues to generate innovative thinking and solutions to problems related to work, economy and society.
Areas of responsibility include, but are not limited to: act as liaison between chairperson and department faculty, college and university administration; provide support for teaching and research activities; oversee preparation of class materials and course Canvas sites; provide guidance to Teaching Assistants in course support; coordinate the multifaceted International Comparative Labor (IC)/Labor Relations, Law, and History (LR) weekly workshops with the LR and IC workshop coordinators and the LR administrative assistant; assist with compiling materials and proofreading; maintain department and faculty websites; prepare faculty travel advances and reimbursements and process fiscal transactions for faculty; coordinate promotion and tenure reviews and academic searches; prepare confidential documents; approve student time cards. Participate as an active member of the academic Administrative Assistant team.
Ithaca based Worker Institute (WI) responsibilities include scheduling meetings for WI academic director, coordinating the WI Student Research Fellows program; prepare and submit director expense reimbursements; and support the annual Labor Roundtable and Union Days events.
The position demands the ability to manage multiple tasks and to prioritize work on projects operating simultaneously, and the ability to work successfully under pressure at a variety of tasks within a fast-paced, team-oriented, diverse office setting.
Associates Degree and two to four years of relevant experience or equivalent combination.
Ability to successfully manage and prioritize multiple tasks while working under pressure within a fast-paced office environment.
Ability to work independently and exercise discretion and independent judgment.
Ability to interact tactfully with diverse groups of individuals.
Must be flexible and able to work with many different work styles at one time.
Must be able to prioritize requests, manage time effectively to meet departmental and university deadlines.
Ability to take initiative and be an active team member.
A demonstrated ability to work in a disruptive environment without being distracted is essential.
Ability to plan, organize and coordinate multiple projects, manage events and special assignments.
Must have outstanding organizational skills.
Excellent written and verbal communication skills.
A demonstrated ability to maintain confidentiality and to exercise discretion is essential.
Expertise in Microsoft products including Word, Excel, Power Point and Outlook.
Ability to quickly learn new software, equipment, and systems.
Ability to monitor and manage financial accounts.
Prior experience with event planning
Experience working with HTML or other web development tools.
General database operating knowledge and internet search skills.
Bachelor's Degree strongly preferred with minimum six years in an office setting.
Prior office experience in a teaching and research-based setting.
Knowledge of Cornell University Concur travel and reimbursement system.
Experience with PeopleSoft Faculty Center, Canvas, Drupal, Zoom and Lyris.
Knowledge of Procurement and Travel & Meal business cards, eShop and I Want Doc procurement systems
Demonstrated proficiency in Kuali Financial Systems and Webfin2 and working knowledge of Cornell's financial policies
Experience with Workday, OLGAA (On-Line Grade Adjustment Application), Exchange Group Accounts, Cornell University Box, Cornell Dropbox, Academic Jobs Online
Demonstrated history and continued commitment to Cornell University's ideals and "Staff Skills for Success"
Experience with and knowledge of the labor movement, worker's organizations, social justice, leadership development, human rights, adult education and or social science.
Prior experience with student supervision.
No relocation assistance or visa sponsorship provided for this position.
This is a full-time, non-academic staff, benefits eligible opportunity located on the Ithaca campus.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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