Provides general office, document preparation and administrative support for an individual, department, office or designated staff group.
The ability to travel to on- and off-campus locations as needed is required. Occasional evening hours will be required. â‹
Primary Duties & Responsibilities
Administrative Support: Serve as the primary contact for the English Department - answering the main departmental phone line, assisting callers, and/or directing them to the proper person.
Direct visitors and students to the appropriate faculty or staff member.
Monitor and respond to inquiries made via the department's general email account.
Provide support for faculty, their courses, and research, as well as support for the department staff.Â
Provide support for copying, faxing, or general questions.
Distribute the daily mail upon its arrival.
Maintain order in reception and work areas.
Inventory office and coffee supplies, placing orders when necessary. Â
Web/Communications: Monitor and update the departmentâ™s Facebook and Twitter accounts daily.
Maintain and update the department website to ensure accuracy. Â
Scheduling, Planning, and Events: Coordinate Hurst visitors; send invitation letters, collect necessary documents, advertise the events, order food, and handle setup and cleanup at Lit Hurst events.
Maintain calendars for common areas of the building.Â
Make reservations, reserve rooms, check out keys.
Inspect the room and equipment before and after each event to ensure they are put back to their original configuration and the areas, including the kitchen are clean.
Coordinate faculty colloquiums, including advertising. This includes ordering food, staffing, set-up, and clean-up after the event.
This position may be required to move/lift <15 pounds (e.g. binders, chairs, a/v equipment) as needed.
â‹Associate or bachelor's degree.
Previous administrative experience in an academic setting.
Excellent typing, and proofreading skills.Â Experience with Microsoft Office Suite and Adobe Acrobat.
PC and Mac knowledge is a plus.
Ability to troubleshoot minor IT issues.
Team environment is important as requests are varied and many.
Comfortable with constant customer service.
High school diploma or equivalent high school certification and one year of experience in an office or administrative support position.
$16.64 - $24.95 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.