Position Title: Administrative Assistant, Office of Medical Curriculum, JSMBS
Posting Number: U2100038
Employer: UB Foundation Activities
The Jacobs School Office of Medical Curriculum is seeking to hire a full-time administrative assistant. The incumbent will support both an Associate Dean for Medical Curriculum and the Office of Medical Curriculum, especially with the Curriculum Revision and Redesign project. This position will be part of a collaborative, creative, innovative team in the Office of Medical Curriculum and work with the Curriculum Committee, students, community members, faculty, Deans and hospital administrators as an assistant in the design of the new Jacobs School Medical Curriculum, expected to launch in 2022 and 2023. Experience working in an educational environment is a plus, but not required.
Responsibilities: Provide administrative support for the Associate Dean for Curriculum, including: managing calendar, arranging individual and group meetings, communicating with students, faculty, staff and community members as needed, coordinating travel, managing email as requested.
As the primary administrative assistant for the Curriculum Revision and Redesign, assist in the planning of presentations, retreats and other projects for a variety of audiences (e.g. students, faculty, administrators, community members) and preparation of meeting materials such as PowerPoints, Google Docs & Sheets and Excel spreadsheets.
Set-up and maintain meeting notes, summarize meeting discussions, agendas, files and documents related to specific activities and projects within the Curriculum office. Assist in the preparation of a variety of Curriculum Office projects which will include gathering data to prepare reports.
Salary Range: $26,000 – $32,000.
Bachelor's Degree or 2 years of relevant work experience. Demonstrated ability in computer software packages including Word, Google Drive, Excel, PowerPoint, Calendar software, Survey Monkey, webinar scheduling programs (e.g. Zoom) and willingness to learn others.
Previous experience or degree in the field of Education.
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