Director, Space Management & Planning-Hospital Administrative Support Services
The University of Illinois Hospital & Clinics (UI Health) is seeking a Director, Space Management & Planning to join our team of dedicated and highly skilled professionals. The Director of Space Planning and Management supports the development and execution of strategic space planning and management in support of the goals and objectives of the organization. Integrating the input from key internal stakeholders and external experts to create innovative solutions to optimize the utilization of all types of space. The position is responsible for the day-to-day space planning operations maintaining space inventory, performing spatial analytics, leading projects and report generations and communication.
Assist Hospital leadership with strategic space planning to support growth initiatives and execution of the healthcare facility master plan. Collaborate with COM leadership as necessary to address common space issues.
Perform spatial analyses to develop scenarios on the most strategic use of space and make recommendations on space assignments.
Help develop short-term and long-term space solutions based on best use criteria.
Assist management in identification of problems, trends and changes in space occupancy or capacity.
Prepares related reports on space inventory, utilization and the cost of occupancy. Update inventory on a timely basis.
Work with department directors to verify space inventory, understand growth projections, adjacency needs, and associated space/allocation needs.
Assist management in the identification of space solutions including the preparation and follow through with any internal or external space request. Obtain and review lease drafts; verify accuracy of rentable square feet, cost and reasonableness of terms.
Collaborate with HR, IT, Security and Hospital Finance to track hire rates when planning for space.
Assist with the development of budget requests for facilities related to renovation, maintenance, and construction.
Conduct periodic need assessments/audits of utilization and availability of space to assist with optimization and prioritization.
Staff the UI Health Space Committee.
Assist with buildout design and project management of remodeling.
Coordination with University agencies including; UI Real Estate, UIC Auxiliary Services, UIC Capital and Space Planning
Ensure UI Health space inventory is up to date and accurately reflected in the university system.
In collaboration with Hospital Finance, track and manage all space leases.
Assist in the completion and follow through with all space request to the university.
Collaborate with the UIC Physician Group and UIC Health Science Colleges to jointly optimize space for clinical care, clinical research and education.
Represent UI Health on West Campus Space Committees and Task Forces .
Represent UI Health on Illinois Medical District Space Committees and Task Forces.
UI Care: Patient & Employee Service Values
Service Values and UI CARE (Communicate, Acknowledge, Respect, Excel) Standards
Integrity and Service Excellence: Each person is treated with dignity, respect, and compassion. One should be sensitive to ethnic, cultural and racial differences. This is emphasized by the UI CARE behavior, "Respect: Patients First".
Behavior: Performance is acceptable when everyone is greeted with a smile and a warm and caring manner using the person's name whenever possible. No matter how I feel, I display a caring attitude. This is demonstrated through my hallway, elevator, and phone etiquette, as well as, my interactions with my peers, co-workers, volunteers, patients, and leaders.
Accountability: Each person displays loyalty and pride in the University of Illinois Hospital & Health Sciences System and its associated entities while upholding the confidentiality of patients, visitors, physicians, and co-workers. One should be a role model, be open-minded and collaborate with others. At the same time, one is fully accountable for their actions, and should focus on exceeding expectations. This is emphasized by the UI CARE behaviors: "Excel: Accountability & Teamwork" and "Ownership & Pride".
Behavior: Performance is acceptable when concerns/problems with fellow employees and/or customers are not discussed with anyone other than the person involved or the supervisor. Patient/Employee issues and ideas are listened to and appropriate follow-up occurs to create a satisfied patient, patient family member, or employee/volunteer. I do not make excuses. I do not demean other people or departments. This is demonstrated by me taking full responsibility for my actions regardless of the circumstances.
Innovation: Each person demonstrates commitment to open communication. Every conversation should incorporate the key elements of AIDET (Acknowledge, Introduce, Duration, Explain and Thank). This will convey courtesy, clarity, and indicate that one is actively listening. One should seek opportunities to "manage-up" others by highlighting positive situations. This will create an environment of recognition and praise while empowering others to take ownership. At the same time, create an overall welcoming environment. This is emphasized by the UI CARE behaviors "Communicate: Talk, Listen, learn" and "Manage Up". Also, the UI CARE behavior "Acknowledge: Reward and Recognize and Make People Feel Welcomed".
Behavior: Performance is acceptable when openness and acceptance of constructive criticism occurs. Positive communication occurs by complimenting and expressing appreciation to others. I will listen and encourage others to express ideas and opinions and support ways to improve UI Health Experience and the evaluation and implementation of new ideas. I will focus on being clear in all of my conversations and interactions by using AIDET at all times. I will focus on making our patients/guests and employees/volunteers feel welcome but managing up others whenever possible.
Safety: Each person demonstrates pride in the physical appearance of UI Health, University of Illinois Hospital and its associated entities as a safe environment. One focuses on keeping the physical environment clean which includes the hallways, elevator, café, general areas, and one's personal work area. One also demonstrates pride in their personal appearance. This is emphasized by the UI CARE behavior Respect: Appearance, Courtesy & Environment".
Behavior: Performance is acceptable when initiative is taken to maintain a safe and clean environment. I will conduct myself in a manner that respects and preserves equipment and the physical plant. I do not walk by spills, trash or unsafe conditions while walking the hallways, elevator, café, general areas and/or my personal area without assuring that they are attended to promptly by myself or appropriate personnel. I will take ownership of my surroundings. I will also focus on managing my personal appearance and body odor by dressing professionally and/or appropriate for my area, grooming appropriately, and my managing personal hygiene.
Bachelor's degree in business administration, engineering, hospitality, or a similar discipline required.
Minimum of three (3) years of experience in space or project management required, preferably in a health care setting.
Minimum of two (2) years of experience using technology and productivity software including Microsoft Outlook, Word, Excel and Project required.
Ability to operate at strategic and tactical levels taking into account input from stakeholders.
A combination of space programming, space planning, and project management skills.
Strong communication and interpersonal skills.
Salary & Benefits:
UI Health offers competitive benefit packages, including: vacation days, paid holidays, Floating Holidays, State University Retirement System, tuition waiver, tuition discount for dependents, and excellent medical, dental, and vision packages.
For consideration, please submit a complete application and supplemental resume by August 18, 2021.
As an EOE/AA employer, the University of Illinois will not discriminate in its employment practices due to an applicant's race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899
Internal Number: 149688
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