From Bridgewater State University's inception in 1840 by Horace Mann as one of the first normal schools in America to the current day, BSU has worked to ensure that our students receive an accessible, affordable, and exceptional education. BSU aspires to be the leader in our mission class for closing equity gaps for Black/Cape Verdean, Latinx, Native American, Asian, and other students of color. BSU's institutional values, the work of the President's Special Task Force on Racial Justice, and leadership of the Leading for Change Higher Education Diversity Consortium underscore the campus' commitment to racial equity and other forms of social justice.
Bridgewater State University is an educational community in the Southeast region of MA, close to Cape Cod and Rhode Island. The University and the School of Social Work are actively engaged in racial justice work and organizational reflection to advance a culture and environment that is inclusive of the broadly diverse members of the BSU community and committed to student success.
The Administrative Assistant provides administrative support to the Chair, the BSW and MSW program coordinators and other faculty and staff, as needed. The School of Social Work is committed to strengthening a justice-informed identity and viewing our work from an equity-minded lens. The administrative assistant must be able to work independently and use creative problem solving to support efficient office workflow.
This position manages office tasks such as ordering of office supplies, arranging spaces and hospitality for events, and serving as the point person for facilities. The admin assistant is knowledgeable about BSU budget rules and fiscal responsibility. The hiring and supervision of work-study students is conducted by this assistant. In addition, the task of assigning work-student tasks is also part of this position. The administrative assistant supports the success of our students, directing them to the appropriate people to answer their concerns. The admin assistant supports the SSW student groups, faculty, and staff with event planning, budget, etc. The admin assistant maintains daily contact with external suppliers, etc., and meets independently with members of other departments, such as the Web Content Editor/Marketing, the Registrar's Office, IT Support, and Graduate Admissions.
This position reports to the associate dean and is one of two and half administrative positions at the School of Social Work.
This is a full-time, 12-month, AFSCME position Tour of Duty:10:00 am – 6:00 pm three days per week, 9:00 am – 5:00 pm two days per week To be determined upon hire
(Saturday and Sunday as days off)
(Subject to Change)
This is an AFSCME unit position and is subject to the terms of that union agreement.
Provide administrative support to Chair, Program Coordinators and other faculty as needs determine including event planning, sending invitations, arranging event space, and scheduling rooms for SSW meetings.
Manage the MSW admissions process, working with the MSW Coordinator and Graduate Admissions. This position directs and supports the administrative portion of the process.
Oversee and manage SSW budgets, totally over $150,000 with the associate dean.
Manage logistics for and support the Professional Education Program (PEP). Including, contracting with outside vendors, booking space, creating supporting documentation and managing the PEP budget.
Responsible for hiring of work-study students, their direct supervision, task assignments and providing a leadership role in guiding both work study students and graduate students for PEP.
Provide administrative support for reaccreditations and other major tasks for SSW.
Coordinate and organize work for administrative staff.
Perform administrative functions, such as correspondence, phone calls, filing, scheduling.
Greet visitors who enter the SSW and provide assistance to all students.
Interface with others at the university, developing relationships to assist in accomplishment of goal.
Interview, hire, train and coordinate tasks for work-study and student workers and provide direct supervision for their work.
Responsible for updating the SSW website.
Work closely with faculty search committees to schedule interviews and other search related administrative needs.
Develop user friendly templates to collect and communicate information.
Ongoing data collection.
Compile data and print reports as requested by the faculty and staff.
Confer with staff, faculty, staff and students to facilitate distribution of community messages.
Prepare reports including a table of contents and charts, graphs and tables.
Manage office supplies, including ordering and reconciling Procard charges.
Maintain accurate records of meeting minutes, CVs, Syllabi and other records for SSW.
State Job Specifications are available in the Human Resources Office or on the Human Resources website -www.bridgew.edu/hr.
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience as indicated in the State Job Specifications.
Ability to work directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
Ability to use Adobe and other software to create fillable documents and other needed templates.
Comfortable with learning new technology.
Strong communication skills—verbal and written.
Strong organizational skill.
Ability to work collaboratively with a diverse group of students, faculty, and staff.
Punctuality in completing required tasks.
Ability to multi-task, prioritize and works well under pressure.
Strong attention to detail.
Experience working in an administrative role .
A bachelor's degree
Proficiency with Microsoft Office 365—Outlook, PPT, Excel, Word and Teams
Comfortable with and ability to take initiative
Experience with leadership, mentorship or, supervision
Familiarity with BSU and its systems
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and interaction with computer equipment; Occasional bending, reaching, lifting, pushing and pulling up to 5 pounds.
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
Salary Range: $1,908.09 Grade 17, Step 1
Please note the following information is required to complete your application for this position: *a minimum of one (1) employment history entry. *a minimum of three (3) professional reference entries.
Internal Number: 20835
About Bridgewater State University
Since its founding in 1840, Bridgewater has remained steadfast in its commitment to empower individuals and instill in its community an abiding desire to advance the public good. Our rigorous and dynamic academic environment encourages students and faculty to develop their strengths and become leaders in their fields. At the same time, we strive to lead by example. As the university continues to build momentum, we continuously reinvest in the success of our students and our region.