***Please apply if interested in working part time 8am-2pm ***
To perform organized clerical duties for a defined service within the Department of Radiation Oncology. Assumes expanded job responsibilities as directed by the Administrative Director and/or Department Chair.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Performs clerical competency in a variety of secretarial duties, contributing to efficient operations of the department.
Initiates correspondence, notices, and schedules meetings to include notifying attendees; reserving meeting room(s); orders and coordinates delivery of food/beverages; coordinates need for equipment/IT support and other support materials - all in a timely manner.
Initiates correspondence and schedules meetings for the Administrative Director and Chief, Clinical Physicist as necessary. Schedules meetings for the Chair, Radiation Oncology and other members of the Radiation Oncologist practice upon request.
Demonstrates organizational skills by accomplishing assigned workload independently and timely; demonstrates organized and accurate correspondence files.
Orders supplies and demonstrates proficiency in WorkDay and Strategic Sourcing ensuring invoices/check requests are paid timely.
Collaborates with Administrative Director and/or Department Chair regarding potential candidate interviews
Works with Department Chair to ensure Radiation Oncologists files are up to date including credentials, licenses, publications, training assignments, etc. Maintains files on each Radiation Oncologist and Nurse Practitioner.
Works with President of Radiation Oncology, Professional Association (ROPA) in developing weekly physician and staff calendars
Makes travel reservations at the request of the Administrative Director or Department Chair, to include: ordering of airline/train tickets, confirms lodging and airline/train reservations; prepares travel advance and expense report for processing in WorkDay or provides a spreadsheet for Department Chair review of ROPA travel expenses.
Prepares data for M&M and/or Peer Review weekly meetings
Maintains templates of Radiation Oncologists schedules
Works with external departments/offices to ensure appropriate information is sent regarding Prostate Seed Implants and Operative Reports
Maintains running spreadsheet regarding capital budget expenses for the Administrative Director.
Maintains department radiation safety badges, distributing to personnel and returning to RSO in a timely manner.
Maintain management reporting data upon request including reports on staff overtime.
Maintains attendance logs of the Radiation Oncologists.
May be required to maintain public calendar for PTO time for nurses, radiation therapists, and all support staff that report to the Administrative Director.
Coordinates office activities, communicating messages as needed.
Demonstrates a sound knowledge base of appropriate departmental and hospital guidelines/policies.
Coordinates communication between all levels of the health care team effectively, utilizing both written and verbal communication skills.
Operates department computer system and other equipment in an accurate and safe manner.
Maintains a positive attitude of helpfulness, courtesy, and cooperation toward employees, physicians, other hospital personnel, other health care providers, and the general public.
Always protects the confidential basis of employee or patient information.
Attends staff meetings and mandatory in-services; creates meeting minutes for distribution once approved by the Administrative Director.
Performs assigned work safely, adhering to established departmental safety rules and practices. Reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
Performs other related duties as required.
SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS:
Frequent contact with employees from other departments. Occasional contact with visitors, patients, the general public, and outside agencies, etc.
EDUCATION AND EXPERIENCE REQUIREMENTS:
High school diploma or equivalent.
Four years progressively responsible administrative support to a department administrator or department manager.
An equivalent combination of education and experience may be substituted but must include at least two years of appropriate experience.
KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:
Knowledge of appropriate departmental and hospital standards, policies, and procedures.
Knowledge of clerical functions specific to the department.
Ability to prioritize workload independently, working within established procedures or protocols.
Ability to make decisions exercising independent judgement in all job-related activities.
Ability to work constructively with all members of the health care team.
Ability to prioritize crisis calls, notifying appropriate manager immediately.
Ability to maintain patient and employee confidentiality.
Ability to locate, use, and maintain appropriate reference manuals.
Ability to operate departmental computer system and other equipment in an accurate and safe manner.
Ability to perform all appropriate psychomotor skills.
Ability to function with an awareness and application of safety policies.
Ability to communicate effectively utilizing verbal and written skills.
Ability to type accurately at 60 wpm.
Ability to work proficiently in Word, Excel, and PowerPoint
Skill in oral and written communications.
Ability to stand, walk, sit, bend, lift, push, pull, carry, reach, twist, handle, stoop, climb as per specific Physical Demands Checklist.
Generally pleasant medical office environment. Frequently exposed to printer noises.
Internal Number: JR57654
About ChristianaCare Health System
ChristianaCare Health System is headquartered in Wilmington, Delaware and is one of the country's largest health care providers, ranking 21st in the nation for hospital admissions. Christiana Care is proudly a Nurse Magnet recognized institution. Christiana Care Health System is also one of the largest health care providers in the mid-Atlantic region, serving all of Delaware and portions of seven counties bordering the state in Pennsylvania, Maryland and New Jersey. A not-for-profit, non-sectarian health system, Christiana Care includes two hospitals with more than 1,100 patient beds, and is a major teaching hospital with two campuses. Christiana Care is continually recognized for excellence on a regional and national level. Our role in the community is expressed in the Christiana Care Way: "We serve our neighbors as respectful, expert, caring partners in their health. We do this by creating innovative, effective, affordable systems of care that our neighbors value."Christiana Care is a great place to work because we value diversity and recognize it to be a core part of our success. Because of the diversity of our employees, affiliated health professionals and volunteers, we are ...positioned to meet the unique needs of our patients and community. We acknowledge and celebrate the uniqueness and talent of each employee. Because of our talented workforce we are able to provide a quality healthcare experience to our patients and community. We strive to create an inclusive environment in which individual diversity can be leveraged and thrive. Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.