Administrative Assistant to the Deputy University Librarian
Job ID: 2021-13076 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Princeton University Library seeks a dynamic individual to provide administrative support to the Deputy University Librarian and the business of the departments reporting to that office.
The Princeton University Library is one of the world's leading research libraries, serving a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images.
The Library employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, nine specialized branches, and three storage facilities.
This position carries a broad range of responsibilities, including calendar management and scheduling, drafting letters and other correspondence, providing administrative support for searches and search committees, maintaining staff data and org charts, booking travel, and preparing expense reports. With peers in Administrative Assistants at Princeton University Library group (APPUL), they will share responsibility for office management tasks, greeting staff at the office entrance, and maintaining documentation regarding administrative procedures and best practices.
Bachelor’s Degree or equivalent
5+ years working experience in a similar role
Excellent interpersonal and customer relations; professionalism and poise
Outstanding written and verbal communication skills
Strong organizational skills, including the ability to prioritize projects, manage multiple tasks, meet deadlines, work independently while also being a good team player, and engage in proactive problem solving
Strong skills with Google Workspace/GSuite tools, especially Google Drive, Docs, and Sheets
Ability to exercise discretion in confidential matters involving senior university/library administration and bargaining unit staff
Demonstrated commitment to continuous learning through training opportunities and self-guided education
Technically savvy and willing to learn new skills, tools, and technologies
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.