The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providersstriving to make it as easy as possible for people to get the services they need, when they need them. Working closely with campus financial management, the UCI Controller's Office is a trusted strategic partner divided into three core teams: Accounting & Fiscal Services, Procurement Services, and Financial Services. The Accounting & Fiscal Services team ensures the integrity of UCI's financial reporting, enables effective and efficient campus financial processes and controls, manages contracts and grants funding at the post-award stage, and champions compliance with policies, laws, and regulations. The Procurement Services team leads through best practices in the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service. Finally, the Financial Services team provides support and resources to campus in the areas of billing, collections, payments, disbursements, loan administration, and student tax information. In all these areas, the Controller's Office is always dedicated to providing effective and efficient customer service in support of UCI's mission and goals.
Under the supervision of the Accounts Payable Manager, performs the daily complex functions essential to the operation of the Accounts Payable Department. Performs all activities related to assisting with the Vendor Coordinator email inbox, verification of vendors, reviews and audits vendor information for accuracy prior to connection in KFS, sorting of mail and checks, researching returned checks, reviews the credit memo report and audit Travel, Entertainment and Disbursement Voucher reimbursements. Performs an advanced level of accounting activities and analysis; reconciliation; interpretation and application of policy and procedures; and problem resolution. Performance at this level requires strong communication, analytical skills and a well-developed working knowledge of generally accepted accounting principles, practices, procedures; and university accounting policies as well as the ability to apply this knowledge to daily job functions. Accountable for the results produced in carrying out assigned duties. Actively participates in the long-range planning for the accounts payable section
Working knowledge of financial processes, and procedures. Strong knowledge of data management and reporting systems. Proficiency in the use of spreadsheet and database software. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgement and decision making. Ability to function effectively as a member of a team. Ability to adapt to changing priorities. Knowledge and understanding of internal control practices and their impact on protecting University resources.
Knowledge of University of California Policies and Procedures
Special Conditions Required:
Ability to work onsite (campus) and remotely. Require to report onsite (campus) as requested. Must possess a valid California Driver's License and participate in the DMV Pull Notice Program. Must be able to work outside of regularly scheduled shift.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.