The Financial Operations Coordinator-AP Lead responsible for managing the day-to-day of Financial Operations, with primarily responsibility for guiding and leading the preparation and processing invoices for payment, keying vouchers, maintaining vendor file records, and ensuring compliance to IRS regulations and the College's purchasing and spending policies. Additionally, this position will be cross trained on the other two areas of Financial Operations (Payroll and Bursar), having to cover these coordinator's roles when needed and will be required to have contact with the entire college community and vendors.
PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS
Job duties specific to this position:
Support realignment of accounts payable, payroll and Bursar into Financial Operations, by:
Training/knowledge transfer with the other Financial Coordinators and Manager of Financial Operations-Bursar on the Accounts Payable function,
assist on Payroll and Bursar related questions or processes in periods of high volume of staffing coverage,
Review and update AP polices, procedures and websites. Hold formal trainings with the community to transfer and share knowledge of the Accounts Payable function, processes and procedures.
Lead the input and maintenance of vendor record file, including determining proper 1099 tax treatment and IRS Independent Contractor, OFCA list countries and Fellowship payment regulations.
Ensure that a completed W-9 is obtained for all non-employee compensation payments.
Establish and maintain files of open and blanket purchase orders and track spending against them.
Control expense payments by ensuring compliance with all College policies and procedures. Including 3 way match of invoices with purchase orders and receiving, the review, and keying of invoices, check advances and check requests for accuracy, verification of budget officer/policy approvals, account coding, ensuring supporting documentation agrees to request, resolving discrepancies, educating when policy or procedure violations occur and scanning/retention of all process documentation.
Hire, supervise and mentor 1-3 Financial Operations Interns, guide them on primary functions of AP. Function as second level support for the Interns in their customer service roles, when they need assistance with a customer.
Manage the review of printed checks to keyed vouchers and ensure timely mailing.
Finance department lead for Hummels supply order
Lead Onbase system coordination for Finance area and train new users.
Support the Treasury Analyst with credit card system questions and entry of ACH payments, as needed.
Review statements from vendors, research any previous outstanding balances and work with vendors to resolve problems.
Complete 1099 and 1042 year-end tax processing.
Work with IT personnel to resolve any system issues during processing and periodic systems enhancements provided by the ERP vendor (Datatel). Support the implementation of a new ERP system or conversion to other third-party systems.
Provide support to Associate Controller-Director of Accounting for fiscal year end close and audit.
Support analytical reviews of expenses, bring questionable purchases/reimbursements or non-policy concerns to the attention of the Director of Financial Operations.
Perform all other related duties as assigned.
Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:
Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee's unit.
Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
Promotes open communication across Le Moyne's community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.
Associate's Degree or equivalent experience.
5 years of related work experience or business/accounting training. With a minimum of 3 years in an accounts payable office.
Familiarity with payroll, accounts payable, accounts receivable and tax procedures, laws and regulations
Proficiency in the use of computerized general ledger/payroll or ERP systems and Microsoft Office programs, notably Excel, Word, Adobe PDF, Onbase; experience with Datatel, SQL Server and Entrinsik Informer software packages a plus.
Experience supervising employees, including completion of annual goal setting and performance assessments is preferred.
Demonstrated ability to make decisions consistently that effectively balances the administration of compliance or policy with rational, logical customer-centric servicing.
Must be extremely detail-oriented with strong organization and time management skills.
Superior interpersonal skills with the ability to work with a wide range of campus constituencies.
Ability to work independently with minimal supervision and maintain confidentiality.
About Le Moyne College
Le Moyne College, Syracuse, New York, is one of 28 Catholic, Jesuit colleges and universities in the United States, Le Moyne was the first to open as a co-educational institution. Since its founding in 1946, the College has modeled and strengthened the 476-year-old Jesuit tradition. Today, Le Moyne enrolls approximately 2,785 undergraduate and 534 graduate students from 33 states and 35 countries. Our MIssion:Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.For information about us, please visit http://www.lemoyne.edu.