Lawrence Berkeley National Lab's (LBNL) Office of Chief Financial Officer (OCFO) Division has an opening for an Accounts Payable Business Operations Specialist to join the team.
In this exciting role, you will provide the accurate and timely audit/review/approval of all vendors in the Financial Management System - PeopleSoft in accordance and compliance with tax reporting guidelines, all applicable policies and procedures, contract requirements, banking/wire information, applicable federal/state regulations, and all relevant Laboratory/DOE requirements.
You are responsible for providing excellent customer service, Help Desk ticket resolution to problems of moderately complex scope and must exercise judgment within defined procedures and practices to determine appropriate action. You are responsible for various accounting duties (e.g. payment runs, wires, etc.).
What You Will Do:
Utilize computer databases (PeopleSoft FMS), Intellego, and Sfax to enter and obtain financial information.
Utilize the askUS Help Desk Ticket Platform for ticket resolution.
Monitor and review FMS Payment Request Approval queue.
Responsible for the timely review, approval or denial in the FMS Accounts Payable Work Center for supplier setups, updates, and providing clear reasons for denials.
Responsible for interpreting complex tax forms provided by external vendors/suppliers to ensure supplier set up is accurate.
Responsible for the timely preparation of Stop Payments upon notification from Accounts Payable staff.
Heavy communication, both verbal and written, with internal and external customers (email/IM/telephone/ticketing system).
Coordinate Royalty recipient approvals for set-up and updates.
Responsible for Independent Contractor Reporting.
Monitor aging of small business invoices.
Additional Responsibilities as needed:
Assist in 1099 year-end processing as needed.
Special projects as assigned.
What is Required:
Bachelor's Degree in Business Administration, Accounting, Finance, or related field or equivalent, professional-level experience and two years related experience.
Basic to intermediate knowledge and ability to work with Microsoft Office Suite - Microsoft Word and Excel.
Basic knowledge of Google apps - GMail and GCal.
Experience working with and interpreting W-9's, W-8BEN's and state withholding forms.
Experience with setting up and/or reviewing vendors in a financial management system.
Experience working in a Help Desk ticket platform.
Expertise working with Oracle or PeopleSoft financial systems.
Knowledge of methods to research, interpret, analyze, compile, and present data and information.
Knowledge of methods related to decision-making, problem solving and analytical.
Knowledge of methods for effective communication skills, both written and verbal.
Knowledge of methods to utilize interpersonal skills to effectively work with others.
Knowledge of PeopleSoft Payables and Procurement.
Knowledge of DOE, UC, and Laboratory policies and procedures.
Ability to follow desk guides and create desk guides as requested or as needed.
Ability to work in excess of a normal workweek to meet assignments/deliverables.
Ability to deal with and manage heavy workloads during peak periods.
Ability to work well under pressure and successfully meet hard deadlines.
Ability to work on a computer for extended periods of time.
Ability to devise new approaches, within scope of assignment, perform assignments and make decisions with limited consequence of error.
Ability and flexibility to travel from the office site to other locations.
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at the Office of the Chief Financial Officer (OCFO) -- Bldg. 971, 6401 Hollis St., Emeryville, CA.
Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.