This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 08/12/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/23/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be hired at the BLANK AST 1 or BLANK AST 2 level depending on the experience of the selected candidate.
UCSD Department of Dermatology was founded in January 2015 bringing together a team of 70 faculty members specializing in Adult and Pediatric & Adolescent Dermatology, making us one of the largest Dermatology program in the nation. Our faculty are experts in their fields and are involved in a wide range of clinical, education and research endeavors.
Under supervision of the Senior Admin Analyst, the Administrative Assistant will provide administrative support to Dermatology Research Faculty, Research Fellows, Scholars, staff and volunteers. Administrative duties include preparing online requisitions and purchase orders, processing reimbursement, answering the phones, processing mail and faxes, scheduling meetings, data entry, filing, maintain records of receipts, packing slips, etc. This position is also responsible for supporting personnel activities including job postings, onboarding research personnel, manage badge and IT access, and other personnel matters in coordination with HR and ARC. The Administrative Assistant is also responsible for maintaining and updating content on department website and provide coverage for other senior administrative staff in support of Department Chair and Department Business Officer.
Experience providing administrative support in an office setting.
Ability to organize and prioritize work with a diverse set of responsibilities and frequent deadlines.
Ability to communicate clearly and effectively on the phone, via email, and in person with individuals of diverse educational levels and cultural backgrounds.
Ability to distribute mail and file documents. Ability to perform basic math functions.
Experience using general office equipment, including fax, scanner and copy machines.
Proficient ability to use Microsoft Office and database software.
Ability to write clear and accurate correspondence and assist in the preparation of manuscripts, including close attention to detail, correct spelling and proper usage of grammar with ability to proofread own work.
Effective interpersonal skills, including tact, diplomacy and flexibility, with the ability to interact effectively with a diverse group.
Ability to document tasks performed and train students on multiple projects assigned.
Experience with academic manuscripts and extramural support.
Experience with website maintenance.
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.