The Senior Administrative Assistant provides administrative support services for five or more Partners, Principals, and Managing Directors (PPMDs) from various functions of Deloitte. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each client being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and ability to understand and adapt to the clients business needs. An advanced proficiency level of administrative skills including communication and computing is required. This position will require flexibility around overtime.
Provide administrative support for internal clients (such as partners and managing directors of the firm).
Coordinate meetings and conferences and may attend department meetings and prepare minutes as directed.
Arrange essential mail, both paper and electronic, to help expedite client actions and achieve deadlines.
Prepare professional business communication documents including memos, letters, invoices and emails with some direction from the customer.
Arrange international and domestic travel under guidance from the client in accordance with firm policy.
Coordinate and organize logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction from the client.
Develop and maintain an efficient filing system for the management of customer needs and requirements, including classified and confidential files.
The team :
The Administrative Services team plays an integral role in supporting the success of Deloitte's various client-service businesses. Behind the scenes of every big meeting, key deliverable, and deadline met is the Administrative Services team who ensures every 'i' is dotted and every 't' is crossed. Our team members work collaboratively and apply their specialized knowledge and experience to help deliver the best service to the firm's clients.
5-10 years' work experience as an administrative assistant supporting executives
Excellent computer skills - MS Word, Excel, PowerPoint, Outlook
Ability to anticipate problems and take initiative
Ability to prioritize and multi-task - great time management
Ability to work well in a team environment
Must have the flexibility to work overtime as required
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
How You'll Grow
At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs at Deloitte University, our professionals have a variety of opportunities to continue to grow throughout their career. Explore Deloitte University, The Leadership Center.
At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs at Deloitte University, our professionals have a variety of opportunities to continue to grow throughout their career. At Deloitte, we know that great people make a great organization. We value our people and offer employees a broad range of benefits.Our positive and supportive culture encourages our people to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them to be healthy, centered, confident, and aware. We offer well-being programs and are continuously looking for new ways to maintain a culture where our people excel and lead healthy, happy lives. Deloitte is led by a purpose: to make an impact that matters. This purpose... defines who we are and extends to relationships with our clients, our people and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities. We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do your research: know some background about the organization and the business area you’re applying to.