University of Health Sciences and Pharmacy in St. Louis
Location: St. Louis, Missouri
Internal Number: 2556454
Administrative Assistant, Athletics (35489)
Job Details Job Location : UHSP main campus - St. Louis, MO Position Type : Full-time staff Education Level : Masters Degree Travel Percentage : Negligible Job Category : Athletics - Coaching, fitness or administration
Summary University of Health Sciences and Pharmacy in St. Louis is currently seeking an administrative support professional to support administrative and business operations within out department of athletics. This position supports the department and individual team budgets, operations, student recruiting, and other business processes. Strong technical skills are essential, as is the ability to multitask, take initiative and be creative in supporting the overall success of the department.
You will have an opportunity to:
Assist in departmental and team budget tracking, process invoices and track expenses.
Support athletic scholarship program with tracking of scholarship information, creation of award letters, and other correspondence.
Support student recruitment by following up with coaches to ensure data is accurately and timely entered in systems. Run reports in CRM for management.
Coordinate team travel, track receipts and expenses after travel, process invoices as necessary.
Coordinate coaches meetings and departmental meetings. Prepare meeting materials, track attendance, coordinate follow up action items.
Manage departmental calendar of facilities scheduling. Manage student workers in athletics department including coordinating work, schedules and approving time.
Support compliance reporting, student athlete eligibility, etc. Communicate with coaches, athletes, and others to ensure processes are met.
Qualifications To succeed in this role you will need:
Bachelors Degree. Associates degree or high school diploma with sufficient experience accepted.
Minimum of two years administrative support experience, preferably in higher education or working with budgets and communication for a department.
Strong proficiency in Microsoft Office Outlook, Word, and Excel. Experience with customer relationship management software (CRM) and accounting, budgeting, or project management, preferred. The ability to develop dashboards, reports and charts from data sources is required.
Strong written and verbal communication skills are required. Close proofreading skills and a high degree of clerical accuracy are required. Ability to develop written policy and procedures and map and improve processes is preferred.
The ability to organize, consistently follow procedures, and proactively communicate is essential.
Strong service skills are essential as is the ability to prevent and diffuse conflict
If this sounds like the job for you here is information on how to apply:
Follow the simple steps to apply online and submit a cover letter, resume/CV and references. Review of applications will begin immediately and continue until the position is filled.
University of Health Sciences & Pharmacy in St. Louis values the benefits of a diverse student body and workforce. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. The University's employment policy shall be supported through a continuing affirmative action commitment that embodies the standards of equal employment opportunities for all persons. EOE/M/F/Veteran/Disabled.
University of Health Sciences & Pharmacy in St. Louis values the benefits of a diverse student body and workforce. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. The Universitys employment policy shall be supported through a continuing affirmative action commitment that embodies the standards of equal employment opportunities for all persons. EOE/M/F/Veteran/Disabled.
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For more than 155 years, University of Health Sciences and Pharmacy in St. Louis has provided a world-class education for health care leaders and innovators. Since its founding, the campus has been a place where future professionals and practitioners come together to learn, grow, challenge each other, and find new ways to tackle society's most pressing health care problems.
The University offers both undergraduate and professional degrees. Undergraduate degrees prepare students for health professions careers and also serve as the foundation for graduate or professional study, while the University’s Doctor of Pharmacy program prepares students to be leaders and innovators in the profession of pharmacy.
UHSP is an affirmative action, equal opportunity employer. UHSP is a member of the Greater Missouri Higher Education Recruitment Consortium member (HERC), a recruiting resource for positions at regional institutions with job alerts and dual career search features. UHS has been recognized by the Chronicle of Higher Education as a Great College to Work For eight of the past nine years.