Under direct supervision, provides administrative support to the School of Social Work. This position is responsible for supporting faculty, staff and students, planning various events that reflect the image and mission of the School, creating correspondences, interacting with external vendors, coordinating travel arrangements; managing office and building details, and other duties as assigned.
Provide administrative support for social work graduate and undergraduate programs and the related field education, support for all other academic programs in the School, the School Director, and the School faculty and staff assembly.
Provide administrative support for Continuing Education faculty coordinator, assist in planning events, registering participants, collecting payments, and keeping track of all necessary files and correspondence.
Enter vendor payments in Workday, process pcard payments and submittal of documentation, supplies ordering, and computer purchases.
Function as building captain to ensure all notifications are sent to faculty, staff, and students; attend necessary meetings, and all other space management duties.
Oversee room assignments and reservations for non-instructional spaces.
Maintain the office areas, copiers, and media supplies; enter service requests for Maintenance and ITS.
Maintain website for Field Education.
Supervise student workers.
Pick up all mail and package and distribute.
Answer phones, forward calls, and relay messages.
Performs other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of administrative procedures and research techniques
Knowledge university policies and procedures
Must possess excellent organizational skills, good judgment, and initiative
Ability to develop and maintain effective working relationships
Ability to coordinate multiple priorities
Ability to operate a computer and use appropriate software applications and peripheral office equipment
Ability to share information in a clear and concise manner and tailor the communication to the audience
High school diploma; supplemented with one (2) years of administrative experience. Associates degree or Bachelor's degree preferred.
Saint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the Universitys vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employees start date will result in termination of the employment.
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.