Administrative Assistant, Division of Administration & Finance
Location: Waltham, Massachusetts
Internal Number: 160635835
Job Description Summary Reporting to the Associate Director of Business Management, Division of Administration & Finance, the Administrative Assistant provides administrative support to the Executive Director, Procurement & Campus Services, the Associate Vice President of Financial Planning and Budgeting and the Associate Vice President, Finance and Risk Management.
The Administrative Assistant anticipates daily needs; works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities and performs day-to-day administrative operations for the Procurement & Campus Services department. Duties are of varying complexity and the ability to multitask is critical. This position interacts heavily with internal colleagues, vendors and service providers; providing expeditious and quality customer service.
This position provides core administrative support to members of the Administration and Finance division, including calendar management, scheduling meetings, preparing correspondence, supporting the preparation of PowerPoint presentations, meeting materials etc. Other responsibilities include reserving rooms, arranging catering, ordering office supplies, support of divisional onboarding and offboarding, copying, filing, answering the phone, maintaining internal directories and lists.
Works in conjunction with the business management staff to support division-wide functions and activities, such as all-staff meetings, on-boarding and division events. Provides cross-divisional support and backup as needed. Assists with special projects and events and performs other duties as assigned.
High school diploma with 2 years of experience or a bachelor's degree with 0-2 years of experience
Must be proficient with Microsoft applications, specifically Excel, Word and PowerPoint
Must be detailed oriented and possess excellent interpersonal, organizational, analytical, problem solving, written and oral communications skills.
Must be able to deal with confidential and sensitive material/information in a professional manner and handle information with discretion and sound judgment.
Prior Workday experience a plus.
Typical office setting with extensive sitting and computer work
Ability to travel around campus for work related duties and events
Ability to go up and down stairs on a frequent basis.
May need to carry 25-50 pounds as needed for work purposes.
Bentley University requires references checks and may conduct other pre-employment screening.
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Bentley University is one of the nation's leading business schools, dedicated to preparing a new kind of business leader and one with the deep technical skills, the broad global perspective and the high ethical standards required to make a difference in an ever-changing world. To achieve our goal, we infuse our advanced business curriculum with the richness of a liberal arts education. The results are graduates who are making an impact in their chosen fields and turning their passions into success stories. Located on a classic New England campus just minutes from Boston, Bentley is a dynamic community of leaders, scholars and creative thinkers.