The Executive Administrative Assistant provides primary administrative support for the college president/CEO. Working collaboratively with the Leadership Executive Team (LET) and their Senior Administrative Assistants, the position assists in developing communication and support for the President related to many college and community activities. The position provides direct support to the college's Board of Directors and LET. This position reports to the President/CEO.
Maintains and organizes the President/CEO schedule including meetings, luncheons, special events, and calendar.
Assists the President in planning and carrying out the internal communications and external outreach functions of the president's office.
Serves as receptionist such as greeting visitors, answering phones, distributing mail and other support functions for the President/CEO office.
Supports the Leadership Executive Team including generating materials and meeting notes and posting meeting notes to webpage.
Supports teams, councils, or other groups coordinated by the President's Office including managing the college wide teams and committees lists.
Coordinates college activities with other staff including faculty/staff meetings, commencement, leadership and strategic planning retreats, meetings and forums hosted by the President, and community events.
Serves as liaison between the President/CEO and the general public, faculty, staff, and students.
Assists the president in scheduling and coordinating regular or called meetings of the College Board of Directors, including generating in a timely manner meeting posting and reminders, agenda, and meeting materials.
Takes and prepares minutes for regular or called board meetings.
Maintains board website and information.
Supports the College Board committees as requested including setting up and supporting meetings and preparing materials.
Prepares and distributes regular information updates from the President to the College Board on college calendar, major events, and news.
Assists with accreditation correspondence and maintain critical related files.
Prepares correspondence and reply to incoming telephone and email communication for President as requested.
Maintains the President's web pages, updating materials and adding content as needed.
Facilitates the President's Office communication with KCTCS leadership and staff.
Responds to issues and concerns that affect the daily operations of the college.
Manages departmental budget and orders departmental supplies.
Completes other duties as assigned by the President.
Minimum Education/Experience Requirements:
Associate's degree (related field) and four years related experience, or equivalent.
Commitment to the mission of a comprehensive community and technical college and to personalized services.
Personal and professional integrity with an emphasis on confidentiality and attention to detail.
Bluegrass Community and Technical College (BCTC) is a member college of the Kentucky Community and Technical College System. As one of the two largest colleges in our system, BCTC transfers more students to four-year universities than any other college in the state. It awards certificates, diplomas, and associate degrees in more than 40 career and technical programs with day, evening, and online classes serving more than 16,000 students annually at seven campuses. Customized workforce training serves more than 500 businesses annually. BCTC provides excellence in learning and service with caring, experienced professors, helpful staff, and excellent facilities and a focus on student success. The college sustains strong partnerships with our communities to improve economic vitality and quality of life in the region.