Work Schedule: Monday - Thursday, 7:30 am - 6:00 pm (Schedule and shift are subject to change in accordance with department needs.)
Job Description: Performs complex administrative duties independently in support of the health services center within established rules and regulations; organizes and manages daily activities to assure efficient operations; provides information to departments, personnel, students and the public on the phone and in person; answers questions and resolves problems requiring judgment, knowledge and explanation of policies.
Prepares and maintains medical charts in accordance with established procedures; contacts appropriate personnel to assist with medical emergencies; processes and reviews various accident reports for accuracy.
Coordinates and facilitates special projects, such as receptions, facilities use and events; maintains calendar of activities; coordinates travel arrangements; approves, prepares and distributes promotional and informational materials; maintains current mailing lists.
Monitors department expenditures and budgets; approves expenditures within established guidelines; assists with budget development and tracks status of budgets; maintains petty cash accounts; prepares requisitions for supplies and equipment; responds to inquiries regarding financial issues.
Evaluates and processes forms, verifies data for accuracy, completeness and compliance within established procedures; enters data into computer system; monitors, calculates and submits time sheets; maintains confidential files and data.
Types, composes and edits correspondence, memos, letters, agendas, reports, forms, records, and other information; prepares statistical information for use in reports; schedules appointments and meetings; attends meetings and transcribes and distributes minutes; initiates and answers telephone calls; screens and directs calls; greets visitors and directs to appropriate personnel; routes and distributes incoming mail and other materials; prepares outgoing mail and packages.
Maintains inventory of supplies and prepares purchase requisitions; tracks orders to assure delivery and payment.
Trains and provides work direction and guidance to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.
Performs related duties as assigned.
Primary Purpose: This position is responsible for performing a wide variety of complex and specialized administrative duties to support the office functions and efficient operation of a college Health Services Center. This position requires specialized knowledge in the health services area.
Working Relationships: The Health Services Administrative Assistant maintains frequent contact with various District departments and personnel, faculty, students and the public.
Knowledge, Skills, and Abilities: Knowledge of District organization, operations, policies and objectives
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of organization, policies, and rules of assigned department or program
Knowledge of medical terminology and practices
Knowledge of modern office practices, procedures and equipment
Knowledge of record-keeping techniques
Knowledge of basic bookkeeping procedures
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Knowledge of various computer software applications
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to make arithmetic calculations quickly and accurately
Ability to type at 55 wpm from clear copy
Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to complete work efficiently with many interruptions
Ability to work confidentially with discretion
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to understand scope of authority in making independent decisions
Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to establish and maintain effective working relationships with others
Special Requirements: TRAINING REQUIREMENTS (After Hire): Bloodborne Pathogens CPR and First Aid Certification
Coursework must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.
Minimum Qualifications: High school diploma or GED
Minimum two (2) years of health services or medical office administrative experience; may be supplemented by applicable college courses
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Desirable Qualifications: Experience with using an EMR.
The ability to address the needs of diverse student and/or employee populations.
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Working Conditions: Medical office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.
Salary Range: $4,523 - $5,482 Per Month
Number of Vacancies: 1
Posting Number: 2015504P
Open Date: 01/11/2022
Close Date: 1/26/2022
Special Instructions Summary:Special COVID 19 Notice: Interviews may be held in person (following all necessary precautions) or in a virtual format.Employees must reside in California while employed with NOCCCD, even during remote work. Thank you for your continued interest in working at North Orange County Community College District.The North Orange County Community College District is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. The Board of Trustees voted to mandate COVID-19 vaccinations for all employees and those students enrolled in on-campus classes with allowances for religious or medical exemptions as defined by law. The due date for employees and students to be fully vaccinated is November 1, 2021. More information can be found on our District website by visiting https://www.nocccd.edu/covid19 .Work Schedule: Due to the COVID-19 pandemic, District employees are currently working a hybrid schedule of remote work and in-person each week through December 2021. Number of in-person days may vary by position/department. Potentially transitioning to fully in-person January 2022. Further clarification of work schedule can be discussed with Hiring Manager if selected as an interview candidate.
This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate
Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students’ educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 80,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California’s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.