Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety. Including but not limited to:
Providing high-level executive assistant and analytical support for transplant, allergy and cystic fibrosis service faculty, the Associate Chief of Research, the Director of the Airway Research Center, and Sleep Center, and Medical Director of Advanced Lung Disease and Transplantation and other faculty as needed.
Manage and oversee event planning for division (Randall Ruparcht Cystic Fibrosis Lecture, holiday parties, Potluck BBQ, November Retreat, etc.)
Facility Management: Maintain and ensure smooth operation for the lab and office space.
Manage Chest Clinic electives resident rotation.
Serves as back up for the Lead Operations Analyst
Prepare annual Emergency Action Plan and serve as floor warden
Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc.
General Ledger Verification (GLV) for all payroll and non-payroll expenditures for all the COA's (federal, private, gift and discretionary sources) in both divisions Pulmonary and LBC
Research and resolve expenditure discrepancies, prepare/process check requests for human subject payments, telephone bill charges, process FedEx airway bill requests, pay invoices, deposit checks
Reviews and trains PIs and Lab Managers regarding purchase orders in BearBuy.. Ensures compliance with the policy and guidelines. Recommend changes to the process where needed. Obtains and negotiates estimates for purchases, oversee equipment service maintenance schedules and service repairs. Work closely with faculty, Division Manager, Director of Finance, and the purchasing office regarding domestic and international purchase requisitions. Facilitate the creation of new BearBuy vendors by working closely with UCSF Procurement. Resolves any purchasing discrepancies
Maintain capital equipment inventory and records across two campuses to ensure the division is audit ready. Review and work on equipment audits. Process surplus equipment orders
Process reimbursements for the LBC & Pulmonary faculty and staff through MyExpense ; keep abreast with the DOM policies and guidelines on allowable reimbursements and amounts; and work with the financial analysts to obtain appropriate financial sources
Researches and resolves issues on complex financial discrepancies, escalated customer service problems and vendor concerns
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.