Please submit a single file including your cover letter and resume, describing your specific interest in the position and outlining your relevant skills and experience.
The Gerald R. Ford School of Public Policy seeks a talented professional to provide administrative support for the Weiser Diplomacy Center (WDC), a Ford School hub for policy engagement and practical training in foreign affairs. The administrative assistant will support WDC’s overseas and off-campus student initiatives; public events; engagement of visiting practitioners; workshops, seminars, and simulations; student fellowships; and outreach. On occasion and as needed, the administrative assistant will also provide similar support for the International Policy Center (IPC), which is co-located with WDC. IPC and WDC function as twin centers focused on foreign affairs and share a common director. You will report to WDC’s Assistant Program Manager.
The Ford School is one of the nation’s foremost policy schools, housed at one of the world’s great public universities. We lead research that illuminates public policy challenges and opportunities, educate future policy leaders and analysts, and work with policymakers to inform and improve local, state, national, and international policies. Our dedication to the public good is grounded in our core values and inseparable from our commitment to diversity, equity, and inclusion. To learn more about the Ford School, read About Us.
This is a part-time 50% effort (20 hours per week) position. The schedule is 4 hours per day Monday-Friday, with occasional early evenings and/or weekends to cover events and conferences and the possibility to request a flexible work arrangement after an initial onboarding period. The administrative assistant may request unpaid summer leave for up to seven weeks between mid-June and early August.
Support for WDC Programs and Activities
Overseas and Off-Campus Student Initiatives. Manage student engagement and compliance in WDC’s programs for funded overseas and off-campus student initiatives
Events. Manage and host WDC events and conferences including logistics, budgeting, invitations, RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, promotional and meeting materials, meals and refreshments, audio/visual solutions, and reimbursements.
Outreach. Contribute to writing and editing WDC outreach materials, including email correspondence, periodic newsletters, and web pages.
General Administrative Support
Provide comprehensive administrative support for WDC’s day-to-day operations including handling calls, emails, and mail; managing supplies, expenditures, and Pcard reconciliations; coordinating calendars and travel and hosting; and drafting correspondence for University of Michigan faculty, conference participants and researchers
In consultation with the WDC Director and Assistant Program Manager, assist with monitoring monthly expenses; consult with the Business Office on appropriate procurement, reimbursement and reconciliation procedures for a variety of payments (student trips, small faculty research grants, faculty foreign travel expense reports).
Assist with IPC activities as needed and perform other duties as assigned.
An associate's degree and at least two years of relevant administrative experience or the equivalent combination of education and experience
Strong writing and verbal communication skills.
Strong computer skills, including proficient use of Microsoft Office products and familiarity with Google Suite.
Ability to manage a large and diverse workload with attention to detail and the ability to meet deadlines in a timely manner and under minimal supervision
Excellent organizational and interpersonal skills including the ability to work cooperatively with a diverse community of students, staff, and faculty at the Ford School and throughout the University of Michigan.
Prior experience providing administrative, international travel, and event management support.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.