Founded in 1856, Albright College is the oldest institution of higher learning in Berks County and one of the most economically and culturally diverse colleges in the country. Nationally ranked as a top performer for social mobility, Albright is home to about 1,600 residential undergraduate students from across the nation and around the globe, working together to cultivate integrity, curiosity, connection and resilience. Albright students are encouraged to cross or combine majors to create individualized academic programs, without taking longer to graduate. The college’s flexible curriculum, close faculty mentorship and numerous experiential learning options are all designed to help students exceed their own expectations.
At Albright, we believe our differences make us stronger and empower us to better understand and respect one another in a just and fair manner. With this in mind, the college recruits, houses, educates, employs, supports and generally celebrates people of all statuses, identities and backgrounds, including, but not limited to, race, ethnicity, national origin, citizenship status, religious or spiritual identity, gender and gender identity, sexual orientation, marital and parental status, veteran status, political affiliation and physical and mental ability. Albright College is an EEO employer, committed to inclusivity. In alignment with this commitment, we actively encourage diversity in all dimensions among applicants for this position. Read the college’s Inclusivity and Equity Statement online and learn more our demonstrated commitment to building an inclusive and equitable academic community.
Albright College is seeking applications for an Administrative Assistant for the President’s Office. Reporting to the Executive Assistant to the President, the Administrative Assistant provides all administrative and clerical support for the president and additional clerical support to the office of the president. The Assistant is responsible for greeting visitors, answering calls, and scheduling the President's travel plans. The position works a flexible schedule based on the operational needs of the College and the schedule of events. The Assistant aids the Executive Assistant to the President in a variety of roles including administrative and clerical responsibilities associated with the Office of the President.
Essential Job Functions:
Opens, reads and routes mail; screens and makes annotations as appropriate for Office of the President and/or minor administrative details.
Answers phone, screens calls and handles customer service matters; responds or elevates matters as appropriate.
Demonstrates aptitude and skills to handle upset/angry students or parents when the occasion arises.
Provides direct assistance in project work; responsible for tracking a project from start to finish with minor supervision and oversight.
Organizes department expense reports and institutional credit card reports proactively and promptly.
Performs a variety of secretarial and clerical tasks and other duties as assigned. On rare occasion, acts as back-up Assistant to other academic departments on an as-needed basis.
Catalogs President’s correspondence, where appropriate, for historical purposes.
President’s travel responsibilities
Proactively and effectively maintains the President’s travel software.
Develops itineraries and agendas including scheduling flights, arranging other transportation and booking accommodations.
General Office Operations
Serves as front desk staff to the office of the President and Provost.
Prepares confidential and general correspondence.
Maintains inventory and orders office supplies for department.
Oversight of the President and Provost’s Conference Room.
Works with the Executive Assistant to maintain websites, including the President’s office, the cabinet, and other websites relevant to the President’s office.
Maintains response records to meetings and events with follow up as needed.
Provides support for the Board of Trustee meetings and commencement, as needed.
Proactively generates letters to Presidential inaugural invitations and other general interest information.
Review of applications for this position will begin immediately and continue until the position is filled. Interested applicants should complete an application by clicking “Apply Now”. Cover letter, a minimum of two professional references and any other supporting application materials can be uploaded in one document along with the resume. Optional documents may be submitted can include: proof of education/certification, licenses, and letters of recommendation. Albright offers a competitive benefits package, which includes tuition remission.
About Reading, Pa.
Ranked a “Best Place to Live” and “Best Place to Retire” by U.S. News & World Report, Reading is a medium-sized city in Berks County, Pennsylvania. Albright College’s 118 acre campus is located in the city’s historic northeast College Heights neighborhood. Catch a concert in Reading’s 9,000 seat Santander Arena or get up close and personal in the historical Santander Performing Arts Center (built in the 1870s — only 20 years after Albright was born!) Start a new art project with materials like hot glass, paint, wood and more at the GoggleWorks Center for the Arts, enjoy seasonal festivals or take a walk through West Reading’s artisan shops, restaurants and boutiques. See Pennsylvania’s spectacular autumn display from the top of Reading’s Pagoda, a kayak on Blue Marsh Lake, or from a scenic steam train ride. Or leave civilization behind with more than 125 miles of certified biking and hiking trails. The city of Reading is also home to the Philadelphia Flyer’s ECHL ice hockey team and the Philadelphia Phillies’ AA baseball team.
Excellent interpersonal skills, including tact, discretion and diplomacy
Pleasant, patient, and polite demeanor on phone and in person
Clear and effective verbal communication skills
Demonstrated ability to work effectively with, and communicate effectively with, many constituents
Understanding of the confidential and sensitive nature of the work
OFFICE ADMINISTRATION AND CLERICAL SKILLS
Proficiency in balancing multiple as well as shifting priorities
Good organizational skills with the ability to multitask in busy environment
Problem solving and analytical skills
Adept at handling and communicating upset or angry parent or student when occasion arises.
In-depth working knowledge of MS Office, especially Word, Excel, Power Point, Office 365, Outlook calendar, and Sharepoint
Demonstrated ability to learn process and procedures
Demonstrated understanding of equity and inclusion and evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural and ethnic backgrounds
An understand of or willingness to learn Wordpress
Responsible for completion of the day-to-day administrative responsibilities
Honesty, integrity, enthusiasm, cheerfulness, and perspective; a strong work ethic, supported by meaningful response, commitment and follow-through.
Ability to discern priorities and demonstrate confidence in decision making.
Demonstrated experience and ability of serving as an effective, collaborative and contributing team member.
Desire to play a meaningful role in the life and development of Albright College and its extended community and to share in Albright’s commitment to educating students of academic promise for life and career in the 21st century.
Our mission is to inspire and educate the scholar and leader in each student, building on a strong foundation in the liberal arts and sciences and a commitment to the best of human values, fostering a commitment to a lifetime of service and learning.