Job Description:

• Leads and manages the work of the HR/AA operations team.
• Responsible for excellent quality control and timely, compliant execution across all HR/AA operations in PME.
• Responsible for periodic reporting on various aspects of PME HR/AA operations, including visa status, job end date, appointment end date, turnover, benefits, etc.
• Manages and monitors payroll/personal processes for all employees.
• Manages and monitors all processes for new hires, terminations, lay-offs, leaves of absences, and merit increases.
• Monitors systems to ensure fair and effective recruitment, hiring, evaluation, promotion, disciplinary action, and discharge practices.
• Participates in the recruitment of faculty and OAA members and ensures the timely and accurate processing of faculty appointments and promotions.
• Oversees all areas of recruiting including; screening, sourcing, interviewing selection, and onboarding; counsels and supports hiring managers in the same.
• Implements and monitors the performance evaluation process for all staff.
• Reviews and guides performance improvement processes and the terminations process for low and non-performing employees.
• Oversees all aspects of employee offboarding.
• Monitors and advises managers in the corrective action/discipline process.
• Works closely with the Assistant Dean for HR/AA/FA on succession planning, workshops, surveying, and engagement programming initiatives.
• Partners with managers to communicate Human Resources policies, procedures, programs, and regulations.
• Collaborates with HR-Compensation and HR-Recruitment to classify positions, create and post requisitions, and implement strong hiring strategies.
• Facilitates and monitors Workday processes for staff, students, and faculty.
• Provides guidance and direction to the HR/AA Generalists on the execution of processes through Workday and other information management systems.
• Collaborates with PME Budget & Accounting, Student Affairs, and other PME teams to ensure smooth process coordination for payroll, account, compliance, and administration matters.
• Participates in administrative leadership meetings as needed.
• Helps identify opportunities for policy and process improvement.
• Performs special projects as required and assigned by the Assistant Dean of HR/AA/FA.
• Oversees and ensures that all aspects of student, staff, visitor, and postdoc recruitment/reappointment processes are executed in a timely and compliant manner, through a combination of hands-on work and oversight of the PME HR/AA operations team.
• Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive, and/or promotional increases.
• Stays abreast of federal, state, and local employment laws and regulations and may advise unit management and professional staff in matters relating.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s or advanced degree in human resources, business administration, psychology, or a related field with progressively responsible experience.

Experience:

• Experience working independently and as part of a team.
• Experience managing HR, AA, or HR/AA teams.
• Building strong collaborations and relationships with diverse constituencies.
• Experience working on multiple projects simultaneously, setting priorities, and maintaining a calm and courteous demeanor despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Demonstrated ability to handle sensitive and confidential situations and information with absolute discretion.
• Demonstrated ability to develop an outstanding work environment and culture.
• Experience with Human Resources, Academic Affairs, and Faculty affairs compliance structures, rules & regulations at the Federal State and Local levels.
• Working knowledge of an academic unit and/or complex research university environment.
• Experience auditing HR/AA work for quality and compliance.

Licenses and Certifications:

• SHRM Certification.
• SHRM-SCP Certification.
• SPHR Certification.

Technical Skills or Knowledge:

• Excellent computer skills evidenced by proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
• Proficiency with Oracle, PeopleSoft, Workday, Interfolio, or similar data management systems.
• Project management skills including budget management, KPI tracking, and attention to detail.
• Change management and succession planning experience are a plus.

Preferred Competencies

• Ability to use appropriate resources to resolve an issue.
• Creativity and attention to detail are required.
• A collaborative, diplomatic, and flexible 'hands-on' team leader and player who builds strong relationships internally and externally, and works well under pressure, thriving under tight deadlines.
• Excellent written and verbal communication skills, coupled with excellent listening and relationship-building skills.
• High level of collegiality in working with faculty, staff, departmental, and university administrators, including enthusiasm, energy, and creativity.
• Effective interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and the ability to maintain strict confidentiality.
• International experience and high cultural awareness.
• Ability to work independently, take direction and critical feedback, and achieve consensus.
• Maintain a calm and courteous demeanor and work productively and efficiently despite heavy workload, competing priorities, constant interruptions, complex problems, and tight deadlines.

Working Conditions

• Office environment, hybrid/remote working environment.
• Occasional extended work hours and some weekend days.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Writing Sample (preferred)
• Reference List â“ 3 (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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