The MTS Executive Administrative Assistant to the Vice President and Academic Dean provides administrative support through coordination of communication to seminary faculty and service providers of MTS and MBI, offers administrative support of faculty meetings, workshops, and committees. Assists with coordination and development of strategic projects, and general administrative support to the Vice President and Academic Dean.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Professionally communicate events, agendas, reports, and other information on behalf of the Dean’s office to seminary faculty or Service Providers.
• Collaborate with other seminary administrative staff and Service Providers to ensure clear communication to seminary faculty
• Administrative support for faculty meetings, workshops or events
• Create and publish Faculty Meetings, Committee Meetings, and Workshops schedule each semester and reserve all needed rooms for faculty meetings and faculty workshops
• Create and develop agendas or program for faculty meetings, workshops, or events
• Responsible for archiving faculty meeting and workshop minutes in print and electronic form
• Develop and maintain Seminary SharePoint document server for administrative staff and faculty
• Facilitate communication with Michigan campus of Moody Theological Seminary
• Development of MTS Student Handbook with Student Development
• Coordinate the ordering of office space and supplies for MTS staff and faculty
• Provide telephone coverage for the Vice President and Dean
• Reconcile and maintain P-Card records on behalf of Vice President and Dean
• Coordinate Vice President and Dean’s schedule
• Coordinate travel and accommodations for Institute travel
• Assist with the development of the Seminary annual report and sections of the Education Group annual report which pertain to the Seminary
• Coordinate data for accrediting bodies (ATS, HLC, ABHE, ESDC) in the excel document
• Assist with onboarding for adjuncts and faculty positions for MTS
• Oversee and maintain accurate information as Web Content Manager for the MTS website
• Oversee syllabi collection each semester
• Other duties as assigned by the VP and Dean

Minimum Requirements

• BA in Communication, HR, Organizational Leadership or related field.
• Five plus years’ experience in administrative or operational role.
• Skilled in Interpersonal Communication
• Experience with Word and Excel a must. With ability to learn new technology.
• Commitment to confidentiality.
• Able to work in the US legally without sponsorship

Preferred Requirements

• Committed and growing Christian life & character.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Master’s Degree
• Church and/or ministry experience.
• Demonstrates administrative and organizational giftedness.
• Goal oriented and self-directed.
• Works effectively with diverse faculty, staff and student population
• Effectively utilizes available technology and systems in performing job responsibilities.