1. Oversees and coordinates administrative program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Preferred Education:   Knowledge of database management systems and tools. Six years of work experience and a bachelors degree.

Preferred Education, Experience and Skills:   Knowledge of database management systems and tools. Six years of work experience and a bachelors degree.

Required Skill/ability 5:   Ability to greet visitors. Answer and screen telephone calls. Assess nature of business. Format, keyboard, proofread, and edit correspondence, reports, manuscripts, and other material. Assemble attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.

Posting Position Title:   Senior Administrative Assistant (*)

Required Skill/ability 3:   Demonstrated ability to coordinate travel arrangements and schedule meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Work Week:   Standard (M-F equal number of hours per day)

University Job Title:   Senior Administrative Assistant

Required Skill/ability 1:   Ability to oversee and coordinate administrative program and office activities. Establish, select, implement, and coordinate office procedures and systems. Serve as principal source of information to staff on policies, procedures, programs, and office activities

Required Skill/ability 4:   Ability to determine administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assemble and arrange for necessary items. Determine sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.

Required Skill/ability 2:   Ability to oversee, instructs, and coordinate activities of support staff & oversee the preparation of materials for  contracts and budgets.  Ability to monitor expenditures and reconciles financial statements.  

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associates degree; or little or no work experience and a Bachelors degree in a related field; or an equivalent combination of experience and education.