Administrative Assistant (Front Desk) Westchester Lower School
The Windward School
Location: White Plains, New York
Type: Full Time
Required Education: 4 Year Degree
Job Title: Administrative Assistant (Front Desk)
Campus Location: WLS
Supervisor: Head of WLS
Last Updated: May 2021
The School is an independent, coeducational day school dedicated to providing an excellent instructional program for children with language-based learning disabilities. The multisensory curriculum is designed for students of average to superior intelligence who can benefit from the unique educational experience provided. Through direct instruction in small class settings, a trained staff assists students to improve their language skills. Academic success, combined with opportunities for social and emotional growth, enables students to understand their learning styles, build confidence, and develop self-advocacy skills. Windward is committed to helping students achieve their full potential in preparation for a successful return to the mainstream educational environment. To meet these goals, the School provides ongoing training to its faculty based on the most current research and also shares its expertise with the parent body, other educators, and the broader community.
A world where every child with a language-based learning disability is empowered to achieve unlimited success.
Duties and Responsibilities
Greets, provides information and directs all visitors to appropriate locations ensuring that any health questionnaires are completed, manages the Raptor system and inform Head of WLS of any concerns
Answers all incoming calls to the front desk with a helpful and pleasant demeanor, answering questions and directing/forwarding calls when appropriate
Assists in organizing and coordinating student arrival and dismissal process
Responsible for managing student attendance including contact with Windward families with regard to undocumented absences
Frequent contact with Windward families to ensure all necessary paperwork is submitted
Distributes mail and supports mailings which may include infrequent travel to the local post office
Responsible for the maintenance and organization of the WLS Sharepoint page including uploading documents, creating folders, granting access, etc.
Provides administrative support when needed with regard to Microsoft Teams for remote instruction needs
Manages all RSVP’s and maintains spreadsheets for events
Maintains an organized and inviting faculty lounge including supply orders (milk, coffee), posting any school related information, flyers, etc.
Provide administrative support for the progress report process
Provides administrative support for day to day operations as needed including but not limited to: scheduling meetings, event support, email correspondence
Cross training with all WLS administrative support and providing coverage as needed
All support staff are required to assist the administration as needed with daily operations
Any additional duties as assigned by the Head of WLS
Bachelor’s Degree required
2 – 3 years of administrative work experience; prior school experience a plus
Working knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint), Office 365 and Sharepoint
Must maintain confidential and sensitive information
Blackbaud database experience a plus
Friendly, helpful attitude; customer service oriented