1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Preferred Education: Bachelor's Degree. Web maintenance skills. Working experience of Yale policies and procedures; experience in administrative support position and event planning. Experience with learning management system. Ability to provide classroom AV support. Global orientation; experience working across countries and regions, and fluency in more than one language.
Preferred Education, Experience and Skills: Bachelor's Degree. Web maintenance skills. Working experience of Yale policies and procedures; experience in administrative support position and event planning. Experience with learning management system. Ability to provide classroom AV support. Global orientation; experience working across countries and regions, and fluency in more than one language.
Required Skill/ability 5: Ability to effectively prioritize and accomplish work for several faculty members and to regularly solve problems, take initiative and anticipate actions needed. Ability to properly use independent judgment.
Posting Position Title: Administrative Assistant
Required Skill/ability 3: Ability to prioritize to meet deadlines and follow schedules, multi-task effectively with strong attention to accuracy, detail, thoroughness and follow-through with conflicting demands and deadlines.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Administrative Assistant, Faculty Support
Required Skill/ability 1: Excellent computer skills including intermediate to advanced proficiency of Windows and Microsoft products: Word, Excel, Outlook (Calendar) and PowerPoint or equivalent. Internet navigation skills.
Required Skill/ability 4: Excellent attendance record. Ability to function effectively as part of a team to provide support to faculty and Yale SOM Departments. Ability to flex schedule or work occasional overtime.
Required Skill/ability 2:
Excellent proofreading and editing skills. Ability to communicate orally and in writing in a clear, pleasant, grammatically correct, and professional manner. Candidates who provide a cover letter will be given priority consideration. Ability to represent the School professionally at events.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.