1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Experience in an administrative support role. Prior experience with credentialing and onboarding. Experience with faculty affairs. Proficiency in Workday (hiring, appointment management, and expense report processing) with experience using Interfolio for recruitment. Prior experience handling high-volume recruitment.
Preferred Education, Experience and Skills: Experience in an administrative support role. Prior experience with credentialing and onboarding. Experience with faculty affairs. Proficiency in Workday (hiring, appointment management, and expense report processing) with experience using Interfolio for recruitment. Prior experience handling high-volume recruitment.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to maintain strict confidentiality and work effectively with a diverse population.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant, Faculty Affairs
Required Skill/ability 1: Strong communication skills both verbal and written. Excellent organizational skills and excellent attention to detail.
Required Skill/ability 4: Demonstrated intermediate skill level in Word and Outlook with basic skills in Teams and PowerPoint.
Required Skill/ability 2: Ability to manage changing priorities in a high-volume deadline environment. Proven ability to take initiative and follow through.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associates degree; or little or no work experience and a Bachelors degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.