| Job Summary: | The Administrative Assistant provides general support in administration, coordination, and evaluation
of the Department of Chemistry Graduate Student Instructional and Research Programs to ensure
program effectiveness in meeting departmental and student development goals and initiatives. |
| Responsibilities: | Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. - 40% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 10% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
- 35% Prepares and audits complex records, edits documents, and reviews work done by others
- 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
- 5% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
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| Institutional Statement on Diversity: | Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion |
| Education: | Required
H.S. Diploma |
| Qualifications: | Required:
Proficiency with software programs including Excel, Word, Outlook, and Adobe products
Strong interpersonal skills, including the ability to work with diverse populations
Strong teamwork and collaboration skills.
Exceptional customer service skills.
Ability to interpret and to communicate university policies and procedures.
Preferred:
Strong attention to detail.
Excellent communication skills, both written and oral.
Ability to manage multiple priorities in a fast-paced environment.
Ability to solve problems creatively and independently |
| COVID-19 Considerations: | UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086. Please visit https://covidresponse.wisc.edu for the most up-to-date information. |
| Work Schedule: | 7:45am to 4:30pm M to F, with some flexibility. Occasional nights and weekends will be required. |
| Work Type: | Full Time: 100%
This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. |
| Appointment Type, Duration: | Ongoing/Renewable |
| Salary: | Minimum $19.20 HOURLY
Depending on Qualifications |
| How to Apply: | Please click on the "Apply Now" button to start the application process.
For questions on this position contact Beatriz Lemire: beatriz.lemire@wisc.edu or 608-890-0298.
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above. |
| Contact: | Beatriz Lemire
beatriz.lemire@wisc.edu
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. ) |
