Principal Responsibilities:1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.

Preferred Education:  Proven proficiency in an administrative support position. Prior experience with coordinating travel and events, managing a calendar and processing expense reimbursements is strongly preferred. Prior experience with grant preparation. Knowledge Yale of policies, procedures and systems.

Preferred Education, Experience and Skills:  Proven proficiency in an administrative support position. Prior experience with coordinating travel and events, managing a calendar and processing expense reimbursements is strongly preferred. Prior experience with grant preparation. Knowledge Yale of policies, procedures and systems.

Required Skill/ability 5:  Ability to walk to and from the buildings on the Yale Medical School Campus.

Posting Position Title:  Senior Administrative Assistant

Required Skill/ability 3:  Strong organizational skills and attention to detail. Effective multi-tasking and follow-thru capabilities.

Work Week:  Standard (M-F equal number of hours per day)

University Job Title:  Senior Administrative Assistant

Required Skill/ability 1:  Ability to work independently and on a team. Ability to organize and prioritize workload to manage multiple tasks and meet deadlines efficiently and effectively. Ability to take initiative and follow through.

Required Skill/ability 4:  Intermediate computer skills with Microsoft Word, Excel and Outlook. Proficient in working in electronic systems and databases.

Required Skill/ability 2:  

Strong communication and interpersonal skills. Candidates who provide a cover letter will be given priority consideration. Ability to maintain strict confidentiality and work successfully with a diverse population.