As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Washington Athletics aims to inspire champions on the field and in the classroom. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. With over 650 student-athletes competing throughout UW's 22 sports programs, the department of Intercollegiate Athletics is committed to a leading-edge student-athlete experience, and offering student-athletes the ability to compete for NCAA, IRA, and Pac-12 championships while working toward a degree from one of the world's leading public research universities.

Manage workflow for Senior Associate Athletic Directors and act as the first line of service for all reporting departments.  Exercise independent judgment in scheduling appointments, speaking engagements, seminars, committees and other internal or external meetings. This includes meetings with Executive and Senior Staff members, University staff, NCAA and Pac-12 Conference staff, coaches, student-athletes, parents, donors, etc. 

Draft communications to fans, donors, student-athletes, parents of student-athletes, campus administration, faculty, and community members.  Prepare reports and charts as requested by Senior Associate Athletic Directors, other senior staff, Faculty Athletic Representative, Pac-12 Conference, and others. Handle highly confidential materials and sensitive matters that require a high degree of discretion and independent decision-making.

Answer phone, take messages, and provide effective communication support, including the timely dissemination of messages and issues that require urgent attention.

Work with Senior Associate Athletics Directors on special projects related to budgeting, gender equity and others.  Develop, monitor, and make purchases as needed to support the Senior Associate Athletic Directors and the administration of their sports.

Work closely with the Directors of Operations for each sport the Senior Associate Athletic Directors oversee to schedule meetings with coaches, prepare for special events, and coordinate overall scheduling.

Make all work-related travel arrangements for Senior Associate Athletic Directors.  Review requests for administrative and team travel and expenditures from all staff reporting to the Senior Associate Athletic Directors.  Prepare requests for approval.  Assist with post-season activities as needed; travel arrangements, paperwork, banquets, correspondence, or helping at the event in a number of different capacities.

Attend administrative staff meetings, provide input or materials as necessary.  Organize and maintain files and records (sport related, administrative, budget, meeting minutes, communication, personnel, etc.).  Manage in accordance with records retention schedules.  Respond to public records requests as needed.

Serve as the Onboarding Coordinator for ICA. Work closely with human resources and each hiring manager to ensure proper onboarding of each new employee. Provide resources and support to hiring managers and oversee the ICA New Employee Mentor Program.

May provide support in monitoring time keeping records for department staff and act as the Time and Absence Initiate for a chosen group of employees.

Other administrative duties as assigned.

Compliance with the rules and regulations of the University, the NCAA, the Pacific-12 Conference, the State of Washington and any other governing body is of paramount importance to the University.  The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations.  As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

REQUIREMENTS –
High school graduation or equivalent and four years of progressively responsible experience in high level office administration with significant responsibility over confidential matters.  Experience and proficiency with use of MS Office products. Experience in Division I collegiate athletics and with NCAA rules. Highly professional and comfortable around donors, senior administrators, coaches, and other staff. Strong attention to detail and ability to take initiative

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.