Administrative Support Assistant II

Marshall County

MRO3

Duties/Responsibilities:

The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Development; 10% Community Economic Development. Duties include:

• Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.
• Greet clients and answer telephone requests in accordance with general instructions.
• Prepare letters, newsletters, reports, records and other related documents from rough drafts, corrected copy, or recorded media; proofread completed materials and make corrections.
• Gather and compile information as requested for files or reports.
• Maintain all administrative departmental, personnel, and financial records using the UT system as well as the hard copy files.
• Utilize the personal computer programs of Microsoft Office (Word Excel, Power Point), SharePoint, Quicken and Outlook Explorer.
• Inventory, order, account for, and maintain all office supplies and equipment, including but not limited to risograph, copy machine, adding machine, shredder, and laminator
• Compose routine letters and replies based on general instructions.
• Schedule meetings, arrange appointments as requested.
• Stay updated on all Extension Policy and Procedures and other resources.
• Attend administrative training, seminars, and conferences as needed to perform the job.
• Organize and manage the Extension office as requested.

Assume other duties as assigned