1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education:
Bachelor's degree with at least four years of related work experience. Previous experience or training as a musician or a good understanding of Classical music a strong advantage. Prior experience working with faculty and students in an academic environment preferred. Prior experience with software program Workday an advantage.
Preferred Education, Experience and Skills:
Bachelor's degree with at least four years of related work experience. Previous experience or training as a musician or a good understanding of Classical music a strong advantage. Prior experience working with faculty and students in an academic environment preferred. Prior experience with software program Workday an advantage.
Required Skill/ability 5: Strong verbal and written communication skills. Strong attention to detail and organizational skills. Excellent attendance, punctuality, and reliability, as attested by references.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to work independently as well as in a team. Ability to exercise good judgment and to maintain strict confidentiality.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: Proven ability in an administrative support position. Strong computer skills, including proficiency with Adobe Acrobat and the Microsoft Office Suite, with particular competence in Excel and Word. Ability and willingness to learn new computer systems and technology.
Required Skill/ability 4: Proven proficiency maintaining calendars, managing expense reimbursements, organizing travel, and coordinating meetings and conferences in an administrative support role.
Required Skill/ability 2: Ability to interact professionally with faculty, staff, and students, and the flexibility to seek solutions to unanticipated challenges.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
