Assistant Vice President of Operations

Job No: 517046
Work Type: Management (MPP)
Location: Pomona
Categories: MPP, Administrative, At-Will, Fundraising & Alumni Relations

Assistant Vice President of Operations

Cal Poly Pomona is among the best public universities in the West and is nationally ranked for helping students achieve economic success. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery, and innovation. The University Advancement Division is one of five central divisions of the University. Its primary purpose is to secure private financial support and build awareness of the mission of the University. By partnering with alumni and donors, the University Advancement Division secures philanthropic support for the benefit of Cal Poly Pomona students and the community. We foster inclusive excellence, and with core institutional values of diversity and inclusivity, we work with the campus community to ensure that those values are deeply embedded in every aspect of our community.

About the Position

The Division of University Advancement's primary purpose is to enhance the private support and knowledge of the university. University Development manages programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships that cultivate and foster relationships and stimulate giving to the university. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation.

The Assistant Vice President for Operations (AVPO) is trusted, and senior staff supports the Vice President for University Advancement in addressing high-level issues, policies, and strategic planning. The AVPO addresses issues and works across divisions, community and alumni constituencies, and members of the Cal Poly Pomona Philanthropic Foundation (CPP-PF). In addressing these issues, the AVPO must evaluate and carefully consider each constituent s interest and develop a plan that best meets the university s objectives.

Office of the Vice President

• Manage the Vice President staff: Division Budget Analyst and Advancement Operations Coordinator.
• Manage the Office of Donor Relations and Stewardship Staff: Director of Donor Relations & Stewardship and Donor Relations & Philanthropic Funds Specialist
• Manage the Department of Advancement Services: Ex. Director of Advancement Services oversees the staff directly reporting to the Ex. Director of Advancement Services. Serve as senior staff support to the VP in addressing high-level issues, policies, and situations.
• Develop action plans to resolve situations that involve cross-division issues, academic colleges, university board volunteers, and auxiliaries
• Analyzes high-level issues and advises the VP on immediate, short-term, and long-term strategies; problem solves; raises issues; and evaluates complex subjects by integrating knowledge of the VP s goals and management style, campus unit operations, and CSU policies and procedures.
• Responsible for overseeing all functions related to various incoming and outgoing communications, on behalf of the VP, to specific senior management team members.
• Provide oversight of VP s events and correspondence; prepares and edits speeches, presentations, other high-level leadership and strategic communication, and collateral materials.
• Direct and oversee VP s senior management team meetings and reporting on progress toward annual work plans.

Philanthropic Foundation (CPP-PF) Planning and Coordination

• Provide leadership in the planning, implementing, and evaluating of the annual calendar of committee meetings and event celebrations for the CPP-PF. Work with VP and Board Chair to:
  • Manage the entire process to conceptualize goals, conduct planning meetings, and establish timelines
  • Create meeting agendas, provide speaking points to the chair as well as research and develop materials for distribution
  • Direct and perform the scheduling, organizing, and overseeing of all logistical arrangements for each meeting or event. Responsible for reconciling the vision. Mission, and strategic plan goals of the CPP-PF
• Responsible for reconciling the vision. The CPP-PF committees' mission and strategic plan goals to ensure that the individual goals are congruent with the University Strategic Plan. Ensure that activities are coordinated, efficient, and effective in moving the CPP-PF towards its vision and mission
• Meet with the officers and directors of the Foundation and University officials to complete Board business and to maintain effective relationships with the directors and university constituencies.
• Direct the maintenance of the corporate records to ensure that complete copies of all meeting agenda items and meeting minutes are adequately archived to document Board activity and disseminated to board/committee and campus partners.
• Works with VP and senior development officers in strategizing, coordinating, and tracking major donor gifts and initiatives involving the University President of VP.
• Works with the President s Office, Academic Deans Offices stewarding high-level donors, including members of the CPP-PF Board of Directors and donor community

Operational Responsibilities:

• Operational responsibilities include, but are not limited to:
  • Develop and implement administrative systems and operational protocols for the development and maintenance of an office unit designed with a commitment to the ideals and values of high efficiency, customer-service-driven operation
  • Financial responsibilities to include the development, implementation, and maintenance of appropriate financial control and the management of resources as it relates to the business operations
  • Continue to enhance transparency on performance and progress with the use of dashboards and other reporting
  • Promote and assist in the training of the University Advancement staff

In collaboration with the senior management team and human resources staff, the AVPO evaluates departmental staff engagement and development needs and implements programs designed to address these needs.

Coordinates quarterly all-staff meetings and other training as necessary and attend selected meetings as VP s representative.

Works to ensure prospect guidelines and protocols are followed, including prospect assignments and regular updating of the database by alumni and development staff

Key Qualifications

• Bachelor's Degree from an accredited university.
• Five years of progressively responsible experience in university advancement management addressing high-level issues, policies, strategic planning, and analytics.
• Ability to be an effective team builder and maintain positive work relationships, on and off campus, with a population of diverse and ethnic cultural backgrounds.
• Possess effective interpersonal and communication skills to motivate and inspire staff, volunteers, donors, and others to achieve their maximum potential.
• Must be able to implement and provide oversight of major gifts and stewardship of the same.
• Must demonstrate accepted business and professional etiquette in all dealings with a diverse population of constituents and colleagues, reflecting the highest standards of professional integrity, work ethics, and conduct.
• Ability to evaluate and carefully consider each constituent's interest and develop a plan that best meets the University's objectives.

Preferred Qualifications

• A Master's Degree from an accredited university
• Five to eight years of management or supervisory experience and project management experience

Salary and Benefits

• Anticipated hiring range: $158,000 annually
• An array of health plans, dental, and vision
• CalPERS Retirement Plan
• Educational benefits
• Up to 24 vacation days per year (based on employee group and/or service)
• 14 paid holidays per year
• 12 sick days per year, with unlimited accrual

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.

I-9

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Conflict of Interest

This position is a 'designated position' in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/.

Outside Employment Disclosure

Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Smoking

Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.

EEO

Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf



Advertised: August 01, 2022 (9:00 AM) Pacific Daylight Time
Applications close: August 16, 2022 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/po/en-us/job/517046/assistant-vice-president-of-operations





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