Title: Grants & Operations Associate, Primary Education and Learning in Emergencies (PELE)
Division/Dept: Steinhardt/IHDSC – Global TIES for Children
Reports to: Roxane Caires, Project Managing Director
This is a mostly remote position requiring work in the office 2 days per week.
The office is located at New York University's Washington Square Campus in New York, NY.
Work Schedule: Full-time
Salary (Pay Range): $65,000 - $75,000
Benefits Eligible: Yes
Start/End Date: October 1, 2022 - August 31, 2023.
(Renewable contingent on satisfactory performance and availability of funding)
About Global TIES for Children
NYU Global TIES for Children (NYU-TIES) is an international research center embedded within NYU's Institute of Human Development and Social Change (IHDSC) and supported by the NYU New York Steinhardt School of Culture, Education, and Human Development. Since our launch in 2015, NYU-TIES has pursued the vision of a world in which all children have equitable access to quality resources and opportunities that enable them, their caregivers, and teachers to thrive. As a university-based research center, we pursue a particular mission in the service of this vision: namely, to contribute to a robust and culturally-grounded science for program and policy actionthat promotes children's holistic learning and development in low- and middle-income and crisis-affected contexts.
Between 2022-2027, we aim to ensure that through our own and our partners' research: (1) human developmental science becomes more inclusive, transforming our understanding of the mechanisms and contexts of human development in low- and middle-income and crisis-affected contexts; (2) program and practice decisions and (3) policy investments for children and youth in the contexts in which we work rely on scientifically sound, culturally and contextually grounded evidence. To achieve this impact, we prioritize five core, cross-cutting strategies: theory and conceptual development, multi-method and participatory research; mutual capacity strengthening; communications and engagement; and development and dissemination of global public goods.
About the Primary Education and Learning in Emergencies (PELE) Team
Education can only contribute to inclusivity and equity in society by ensuring quality learning for the most marginalized children: those displaced by crisis and conflict as well as those in host communities under strain. The Primary Education and Learning in Emergencies team at NYU-TIES aims to support governments, civil society, and donors in their efforts to improve education systems in a way that is more equitable, sustainable, and evidence-informed. In contexts affected by crises in the Middle East, Africa, and Latin America, we invest in long-term research-practice-policy-donor partnerships to strengthen the rigor, representativeness, and relevance of evidence on children's holistic learning and development in context—and to support the use of such evidence for program and policy decision-making. With support from donors including Foreign, Commonwealth & Development Office (FCDO), Porticus, Education Cannot Wait, USAID, Dubai Cares, and the Spencer Foundation, our vibrant 16+ person team works across a set of signature projects.
The Grants & Operations Associate will work directly with the Project Managing Director and other Communications, Coordination, and Operations staff to support the operational, administrative, and budget management needs of the PELE team.
Finance & Budget Management and Reporting (45%):
Track and reconcile personnel and other than personnel expenses (OTPS) within and across 7+ grants on a monthly basis
Liaise with the central TIES team and other NYU departments to prepare quarterly financial reports for donor reporting and forecasting purposes
Evaluate expenditures to ensure accuracy and compliance with relevant laws/regulations and exchange rate fluctuations, and make corrective financial action when needed
Submit to NYU systems accurate budget modifications and journal expense transfers
Supports accounts payable and accounts receivable activities
Grants and Contract Management (20%):
Maintain an internal system to organize and track contract materials, payments and status
Efficiently process external payments to consultants/vendors, and internal reimbursements/advances on the PELE-managed grants as needed
In conjunction with research/project staff, participate in external engagements with funders, sub-awardees, and consultants to develop contract terms and timelines, coordinate contract materials, facilitate accurate completion and timely routing of internal paperwork and disclosures, and ensure compliance with University/donor policies.
Event/Travel Coordination (20%):
Coordinating logistics for domestic and international meetings/workshops/conferences, including: contributing to the event planning, designing and disseminating invitations, tracking RSVPs, communicating with invitees, arranging travel and/or liaising with travel agencies, reserving spaces, arranging catering, preparing event materials, and serving as event support on-site to mitigate any challenges that arise.
Arranging non-event related travel for staff as needed.
Human Resources (10%):
Supporting PELE recruitment by advertising job descriptions, scheduling applicant interviews, maintaining applicants' records and information and preparing/processing appointment paperwork.
Act as a departmental resource on all types of procurement transactions, including preparation of purchase requisitions/POs, invoice payments, check requests, and other mechanisms.
Identifying external vendors for various professional services.
Anticipate, procure, and manage common office supplies and inventory for the team
Other Administrative Duties as needed
Bachelor's degree in Business/Public Administration or a related field of study
2-3 years of relevant on-the-job experience
Expertise with inputting into, managing and conducting basic analysis in spreadsheets (e.g., Excel, Access, Google Sheets)
Impeccable organizational and time management skills and ability to work well independently and in a team; attention to detail is a must.
Excellent communication skills, written and spoken
Advanced expertise in Microsoft Office Suite programs, particularly Excel
International administrative experience preferred, particularly in remotely coordinating event logistics and purchasing
High- level of professionalism, integrity and excellent work ethic
Fluency in English required
The position may begin as early as October 2022. The position will be based in New York City at the Institute of Human Development and Social Change, New York University.
Applicants should submit the following documents via the Interfolio portal:
Statement of interest
Three professional references (full name, contact number, email address and relationship to the applicant)
Applications will be accepted on a rolling basis until a suitable candidate is identified.
For people in the EU, click here for information on your privacy rights under GDPR: www.nyu.edu/it/gdpr
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
New York University requires that all community members (students and employees) be in compliance with NYU's COVID vaccination policy for the 2021-2022 academic year. This offer of employment is contingent upon compliance with the University's policy regarding the COVID-19 vaccination and, in order to commence employment, requires a University approved upload of a vaccination record OR a University approved medical/religious exemption. Those who receive a conditional offer of employment on or after August 1, 2021 are required to upload a valid vaccination record or they must obtain an appropriate medical or religious exemption before they can commence employment at their US-based NYU work location
Founded in 1831, New York University is now one of the largest private universities in the United States. Of the more than 3,000 colleges and universities in America, New York University is one of only 60 member institutions of the distinguished Association of American Universities.