The Fiscal Operations Specialist supports, processes and provides excellent customer service to internal and external stakeholders. This position is responsible for accurate and efficient data entry and data review of various Office of Talent Strategy related information inclusive of budgets, timesheets, contracts and project proposals. The incumbent is responsible for maintaining confidentiality of records. This role supports the Assistant Director and other Administrators by managing calendars, scheduling meetings and providing clerical support as needed. This position collaborates with other OTS departments as well as with other areas of the college.
Performs data entry tasks, according to department time frames. Compiles data, verifies accuracy, and sorts information for entry. Reviews data for deficiencies and errors and makes corrections. Transfers data from paper formats into electronic format, as needed. Prepares departmental reports for budgetary review and account balancing. Facilitates timesheet processing under the direction of department leadership.
Performs administrative and record keeping functions. Processes invoices. Scans and uploads hard copy and electronic documents into the approved document management system. Files accounting information after processing. Prepares and distributes reports, as assigned. Sets up and tracks POs and BPOs.
Responds to internal and external inquiries in a timely and professional manner. Communicates fiscal information verbally and in writing. Resolves customer issues. Follows up on outstanding invoices. Develops business relationships with customers.
Uploads electronic documents into the approved document management system. Manages calendars, schedules meetings and provides clerical support for Assistant Director. Prepares and distributes reports, as assigned. Assists in preparing proposals for external business partners. Orders materials upon request.
Diversity, Equity & Inclusion
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
Other Duties & Responsibilities
Attends all required department meetings and trainings. Hours may include occasional evening, night, and weekend hours. Manages multiple assignments and meets tight timelines and deadlines
While performing duties of this job, the employee frequently sits at a desk, and regularly stands and walks. Frequently talks and hears on the telephone and in person with office visitors. Frequently exhibits close vision requirements when working on the computer equipment. Frequently uses hands to handle and feel, exhibit digital dexterity when performing production typing, word processing and other computer applications. Employee occasionally lifts up to 10 pounds.
Typical Office environment. Regular exposure to moderate noise typical to business offices.
Knowledge, Skills and Abilities:
Knowledge of: general payroll practices; business related software, including Microsoft Office applications (Work, Excel, Outlook, PowerPoint); standard office procedures and practices.
Skill in: typing [35-55 wpm]; application of job software including word processing and spreadsheets; customer service; listening; attention to detail; office organization; creating functional report formats; verbal and written communications; performing mathematical calculations including addition, subtraction, multiplication, decimals, percentages and fractions.
Ability to: develop and maintain effective working relationships with associates, vendors, students, telephone users and general public; maintain confidential and sensitive information; use good judgement; excellent listening skills; effectively work with persons of varying cultures and diversity; problem solve effectively; exhibit a pleasant public manner and telephone etiquette; maintain accurate and complete work records.
High School Diploma or GED with at least one (1) year of progressively responsible professional experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). An appropriate combination of education, training, coursework and experience may qualify a candidate.
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.