DePaul University

Job Identification: 752
Locations: , , , ,
Job Schedule: Full time
Job Category: Office & Admin Support

Diversity and Inclusion Statement

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

The Highlights
Reporting directly to the LPC Business Manager, the Receptionist is responsible for managing the front desk operations for the LPC Facility Operations Office.

Is This You?

• Communication
  • Receives general phone calls to Facility Operations, assigning calls to the appropriate resource person.
  Assists vendors/visitors when they arrive in the FO Office.
  • Accepts emergency calls and makes necessary contact with appropriate Facility Operations, Public Safety, and Occupational Health & Safety personnel.
  
• Reports and Database Maintenance
  • Acts independently and maintains the Hot/Cold Log database, this includes compiling reports which get distributed to the Trades Manager and Director.
  • Responsible for the Maintenance of the Elevator Log database, this includes reconciling the calls with the reports from the Elevator company and distributing reports as required.
  • Enters Workorders on a daily basis for the Night Custodial Staff.
  • Maintains and reconciles the Leak Call Log and distributes reports on a weekly basis.
  • Reconciles Gas Receipts from Trades and Custodians.
  • Assists the Accounting staff with various duties, which include maintaining the Utility logs, reconciling the Access database with the Mobius reports.
  • Responsible for updating & maintaining the Vendor Agreements and Certificate of Insurance for the LPC Campus.
  
• Administrative Duties
  • Maintains office supply levels and replenishes as needed.
  • Scans all paid invoices into the ImageNow system.
  • Responsible for the distribution of departmentally requested keys, as well as the tracking of keys distributed to contractors.
  • Types and distributes various Facility Operations office communiqus as requested by the Vice President, Director, and/or Managers.
  • Photocopies, scanning and faxes as directed by the Director and/or Managers.
  • Sorts and distributes all Facility Operations mail.
  • Participates in the overall team effort and quality of service towards the efficient operation of the Facility Operations office.
  
• Performs other duties as assigned.

Your Education

• High school degree or equivalent required. Minimum 2 years general office experience.

Other Skills & Abilities Required

• Good organizational skills
• Good verbal and written communication skills
• Working knowledge of personal computer systems

Additional Information
For consideration, please include a resume and cover letter.

• This position will rarely have to work outside of the normal workday. Limited travel may be required in order to pursue professional development activities.

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Medical, dental, and vision benefits.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Matching retirement plan up to 10%.
• Tuition waivers for employees and dependents!
• Full-Time Benefits
• Part-Time Benefits

Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Required COVID-19 Vaccination:
Employment at DePaul University is contingent upon receiving all recommended doses of the COVID-19 vaccine, including the booster, or having a valid religious or medical reason not to be vaccinated. To request a religious or medical exemption, please email employeerelations@depaul.edu.

Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

Title IX Contact Information
Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX responsibilities. The Title IX Office is on the Lincoln Park campus on the 3rd floor of the Student Center, 2250 N. Sheffield Avenue. The Title IX Office can be reached at 312-362-8970 or titleixcoordinator@depaul.edu.

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

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