Job Description:

• Responsible for the Directorâ™s calendar and travel arrangements.
• Responsible for processing and tracking financial transactions, including:
  • Processing GEMS expense reports for the Director.
  • Processing reimbursements for visitors/postdocs.
  • Submitting purchase orders and related invoices to SSO for processing.
  • Paying departmental invoices to vendors (using GEMS card, ePayments).
• Maintaining and distributing office keys.
• Maintaining office supplies (paper, printer toner, etc.).
• Event Support:
  • Assist with reserving conference rooms.
  • Provide staff support at programs and special events- assist with set-up and clean-up.
• Contacts for custodial and facilities services - work with the Institute Administrator and Building manager to resolve issues.
• Assists the Institute Administrator with the postdoc hiring process on an as-needed basis.
• Assists the Institute Administrator with outreach projects (space explorerâ™s program) on an as-needed basis.
• Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
• Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
• Performs other related work as needed.

Preferred Competencies

• Proficiency with Outlook.
• Proficiency with Microsoft Office.

Working Conditions

• Standard office setting.

Application Documents

• Resume (required)
• Cover Letter (preferred)
• References (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.