This position is responsible for managing large-scale, complex, highly-visible strategic initiatives at the direction of the Manager, Office of Project & Portfolio Services. The management of projects and all related activities across ITG groups is a critical task. The IT Project Manager has complete responsibility to implement complex projects under the sponsorship of ITG and on behalf of OHSU. Performing Cost Benefit Analysis (CBA) and creation/evaluation of Requests for Proposal (RFP), Requests for Information (RFI) and other project life cycle tasks are expected of this position. This position may also be responsible for assigning tasks to other project team members and monitoring their progress throughout the project life cycle. This position might also be involved with managing vendor contracts. Industry standard Project Management methodologies such as those from the Project Management Institute (PMI), and standard OHSU structured project management processes are used to implement and support all work activities ranging from formal projects to daily work. This position is expected to perform the duties below with minimal guidance and supervision. This position requires independent judgment and expertise, especially in the areas related to consultation, training, and development tasks. At times the project manager may be required to perform business analysis, qualify assurance, communications development and outreach, as well as other project work when such resources are not available. The Incumbent will also be asked to be engaged in supporting, developing, mentoring, and presenting on the practices and techniques supporting the field of project management to ITG, OHSU, and potentially external groups.
Function/Duties of Position
Project Management: Works with both internal and external resources to collaboratively plan, organize, and coordinate large scale, complex project assignments.
Coordinates the identification of project team members.
Prepares project implementation plans and timelines.
Develops and communicates design alternatives, recommends solutions, and communicates constraints to project team and end users.
Evaluates vendor hardware, software, and network infrastructure requirements.
Performs Cost Benefit Analysis of main and subprojects and assists management in selecting best options and alternatives.
Leads development of project risk assessment and risk mitigation plans and project change control plans and procedures.
Performs post-implementation reviews to measure critical success factors.
Manages project budgets.
Assigns and tracks project tasks to team members and assures completion on schedule.
Schedules and prepares relevant meeting materials and conducts project team progress meetings to review project progress.
Coordinates outside vendors and other ITG work units to provide project management for internal and external IT projects.
Conducts project kick-off, implementation, support, and milestone meetings for those projects that require ITG resources for implementation and support; provides progress reports to management.
Acts as the advocate for both ITG and the user community to present and/or assess project-related technical solutions and tools for implementation of new solutions.
Uses all relevant processes including project management systems, trouble ticket systems, service outage calendars, email, phone trees, paging systems and other communications tools as relevant. Performs customer projects and tasks prior to or by expected due date and follow-up to ensure customer satisfaction. Works with customers and other ITG units to clearly communicate operational status, task status, goals, timelines, and project deliverables.
Identifies project completion milestones and task milestones and reports to management when they are not met or at risk.
Leverages a team environment to work with and provide feedback and accurate technical information to engineers and administrators in other groups working to identify and resolve issues.
Defines and writes clear and succinct technical documentation related to systems and applications, as necessary.
Uses professional written and speaking skills to successfully build positive relationships among customers, co-workers, and vendors.
Strategic Planning: Participates in the development of short and long-range strategic information systems plans to support OHSU's strategic plan. Assists with annual budgeting process as needed. This position is currently 100% telework/remote and may include remote work long-term. Candidate must be able to work from home full-time initially.
Education: Bachelor's degree Experience: Five years experience in a complex technology environment. Five years or more paid work experience as a Project Leader managing and implementing large scale information technology projects. Successful candidates must show that they have significant organizational skills and can lead projects from conception, schedule, design, testing, through implementation. Job Related Knowledge, Skills and Abilities (Competencies):
Proven ability to manage large-scale, complex, highly-visible strategic initiatives
Proven ability to manage projects involving the development and implementation of complex business intelligence solutions
Effective leadership of highly-skilled technical personnel in overseeing the development and implementation of applications
Ability to operate in a highly stressful environment, demonstrating good judgment and creative/original thinking to address the demands of the business.
Skilled in vendor contract negotiation.
Ability to influence, motivate and provide clear direction.
Skilled in overseeing multiple projects with budget responsibilities.
Demonstrated skill in managing operational and capital budgets.
Significant organizational and leadership skills, specifically within a large organization.
Must have excellent communication, analytical and organizational skills: both verbal and written.
Ability to use tact and diplomacy to maintain effective working relationships while speaking with influence.
Ability to work independently, and as part of a team, while being collaborative in resolving problems.
Must have demonstrated excellent customer service skills both on the phone and in person.
Must have a thorough understanding of industry standard principles of project management such as those defined in the Project Management Body of Knowledge (published by Project Management Institute).
Expert level knowledge in the MS Office Suite
Demonstrate Core Competencies as established for your position (Leading Self, Leading Others, Leading Leaders, Leading Function)
Please note: Effective Oct. 18, 2021, all OHSU employees are required to be fully vaccinated against COVID-19 unless they have an approved medical or religious exception. If you are hired by OHSU after Oct. 18, you will need to be fully vaccinated (or obtain an approved exception) prior to starting work, and need to provide proof of vaccination (or approved exception) within 10 days of starting work.
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or firstname.lastname@example.org. As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm